Janitorial Services

Lubbock County, Texas is soliciting competitive bids for janitorial services at the Medical Examiner's Office located at 3711 N Holly Ave, Lubbock, TX 79403 through Invitation to Bid (ITB) 260301. The scope of work encompasses daily, weekly, monthly, quarterly, and annual cleaning services for approximately 30,000 square feet of public and administrative spaces, excluding postmortem examination areas and coolers. Daily responsibilities include vacuuming, mopping, restroom sanitization, trash removal, and window cleaning; weekly services on Wednesdays include dusting and floor buffing; monthly tasks consist of spot cleaning and wall cleaning; quarterly deep cleaning includes floor stripping and waxing; and annual floor stripping and waxing must be performed. The contractor must work Monday through Friday from 8:30 AM to 1:30 PM, excluding holidays, and be available for emergency cleaning services when notified. Lubbock County will supply all standard cleaning materials, equipment, vacuum bags, soaps, and paper products, while the contractor must supply and maintain stripping, waxing, and buffing equipment. A mandatory pre-bid conference is scheduled for March 31, 2026, at 10:00 AM CDT at the facility location, with sealed bids due electronically through the Bonfire portal or in hard copy to the Lubbock County Purchasing Department by April 14, 2026, at 2:00 PM CDT. The contract will be awarded based on bid amount, vendor references, years in business, and past performance to the lowest responsive bidder. Required vendor qualifications include proof of workers' compensation insurance with statutory limits, commercial general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, auto liability insurance of $1,000,000 per occurrence, security background clearance with fingerprinting, and proof of bonding within 30 days of contract execution. Bidders must submit a vendor questionnaire detailing company experience, current employee count, employee turnover rates, assigned personnel count, and contract administrator credentials; three vendor references from similar-sized customers; a vendor acknowledgement form confirming review of all specifications and addendums; a non-collusive bidding certificate; and certifications regarding lobbying activities and firearms/energy company compliance.

The contract term is one year beginning June 1, 2026, through May 31, 2027, with four optional one-year renewal terms available at the discretion of the Lubbock County Commissioners Court. Pricing shall be submitted as an annual amount to be paid in twelve equal monthly installments following invoice receipt and Commissioners Court approval. There are no specific set-aside designations for disadvantaged enterprises or restrictions limiting bidder eligibility identified in the procurement documents; however, certain exemptions from the firearms/energy company compliance certification apply to sole proprietorships, non-profit entities, or companies with fewer than 10 full-time employees where the contract value is below $100,000 in public funds. Lubbock County intends to make the awarded contract available to other local governmental entities within Texas through cooperative purchasing and interlocal agreements, currently maintaining such arrangements with the City of Lubbock; bidders must indicate whether they will honor purchase orders from participating political subdivisions at identical terms and pricing. No incumbent vendor or specific budget range is identified in the procurement documents. Lubbock County reserves the right to accept or reject any or all bids and is exempt from state and federal sales and excise taxes. Price escalation requests may be considered at renewal terms only if supported by written supplier documentation and are subject to county approval.