RFP 2026-016 Monarch Recreation Center Janitorial Services

The City of Pflugerville, Texas issued Request for Proposals (RFP) 2026-016 on April 22, 2026, for comprehensive janitorial and custodial services at the Monarch Recreation Center, a 131,000-square-foot, three-story facility located at 612 E Main Street in Monarch, Texas. The scope of services encompasses restroom cleaning and disinfecting, general facility cleaning, exterior grounds maintenance, break room cleaning, auditorium and court room cleaning, fitness area cleaning, and sports court maintenance across a facility that operates seven days a week with day and night operations and features significant restroom infrastructure including four men's restrooms with locker room facilities, four women's restrooms with locker room facilities, and ten individual restrooms including cabanas. The facility's flooring consists of approximately 9% carpet, 6% synthetic turf, and 84% hard flooring surfaces distributed across three floors with two elevators. Proposals will be evaluated based on experience and qualifications (20 percent), service approach (25 percent), cost proposal (30 percent), compliance and responsiveness (15 percent), and value-added services (10 percent). A mandatory pre-submittal meeting is scheduled for April 28, 2026, at 10:00 a.m. via Microsoft Teams, with questions due by 5:00 p.m. on May 1, 2026, and proposals due by 10:00 a.m. on May 14, 2026, with bid opening at 10:01 a.m. the same day via Microsoft Teams. The contract is effective October 1, 2026, with an estimated service commencement date of December 1, 2026, for an initial thirty-six-month term with options for two additional twelve-month renewal periods at the City's discretion, with final selection and award notification anticipated by June 12, 2026.

The RFP documents do not specify set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. No incumbent vendor or current contractor information is identified in the available procurement materials. Contractors must furnish all labor, equipment, supplies, chemicals, and specialized cleaning materials, while the City will provide storage space, utilities, and certain materials including toilet tissue, paper towels, soap, and toilet seat covers. Successful contractors must obtain and maintain comprehensive general liability insurance of $1,000,000 per occurrence with $2,000,000 general aggregate, business auto liability of $1,000,000, and statutory workers' compensation coverage, with the City listed as additional insured, and must comply with OSHA guidelines, conduct background checks on employees, provide certified Safety Data Sheets for all chemicals, and maintain a drug-free workplace. While no specific budget or award value is disclosed in the RFP materials, contracts exceeding $100,000 require City Council approval, suggesting that the estimated contract value may exceed this threshold. The City is exempt from sales tax and will not reimburse proposers for proposal development costs.