Pre-Advertisement Notice for AAC Operations Maintenance and Janitorial Services

The City of Atlanta Department of Aviation is conducting a multi-step sealed bid procurement process to secure an operations, maintenance, and janitorial services contractor for the newly constructed Aviation Administration Center (AAC) at Hartsfield-Jackson Atlanta International Airport. The AAC is a multi-facility complex scheduled to become operational in Fall 2026, comprising a four-level administrative office building (180,781 square feet), a multi-level parking deck with 435 parking spaces (150,328 square feet), two pedestrian bridges, and associated infrastructure. The selected vendor must provide comprehensive 24/7 operations coverage including administrative services, facility operations, janitorial services, and landscaping and grounds maintenance across all facility components. Key deliverables include preventive maintenance schedules for HVAC systems (quarterly), electrical systems (semi-annual), plumbing systems (quarterly), fire and life safety systems (weekly/monthly/annual), and roofing/building envelope (semi-annual), along with daytime janitorial services from 6:00 AM to 6:00 PM Monday through Friday, overnight deep cleaning services, and bi-weekly landscaping maintenance during the active growing season (March through October). The service provider must establish and maintain a comprehensive Facility Management Program utilizing the City of Atlanta's Enterprise Asset Management System (Cityworks) for tracking all maintenance activities, work orders, and asset management, with defined performance metrics including Priority 1 Emergency responses within 15 minutes and 4-hour resolution, Priority 2 Urgent responses within 1 hour and same-business-day or 8-hour resolution, Priority 3 Routine responses within 4 hours and 3-business-day resolution, and Priority 4 Scheduled/Deferred responses within 24 hours and 7-calendar-day resolution. Non-compliance penalties range from $250 to $2,500 per occurrence depending on service failure severity. The prequalification phase will be followed by an Invitation for Bid (IFB), with a Pre-Solicitation Conference scheduled for Wednesday, April 8, 2026, at 10:00 AM via Microsoft Teams, and responses due by April 16, 2026.

The procurement documents do not specify set-aside designations or restrictions on the types of organizations that can respond, nor is information provided regarding disadvantaged enterprise preferences or current incumbent vendors. The contract includes a not-to-exceed allowance of $1,000,000 annually for janitorial supplies and consumables, with all purchases subject to Department of Aviation review and approval prior to acquisition, indicating the total contract value will exceed this amount when accounting for labor and operational costs. All interested vendors must demonstrate the capability to bring administrative oversight, staff coordination, and general facility support, maintain current licenses and insurance documentation, manage all subcontractors, and coordinate closely with multiple Department of Aviation departments including Asset Management, Security, and Sustainability. On-boarding activities must commence 90 days prior to substantial completion and include building start-up, commissioning, staff training, and operational readiness validation. No existing infrastructure or technology integration requirements beyond utilization of the City of Atlanta's Cityworks Enterprise Asset Management System have been specified in the available procurement materials.