Janitorial Services (Elementary Academy) RFP # FY27-001

Charles R. Drew Charter School in Atlanta, Georgia is issuing Request for Proposals (RFP) Number FY27-001 to procure comprehensive janitorial services for its Elementary Academy facility during the 2026-2027 school year. The scope of services encompasses daily, weekly, monthly, quarterly, and annual cleaning tasks across multiple facility areas including classrooms, offices, breakrooms, library, cafeteria, common areas, and restrooms. Vendors must submit pricing on both annual and monthly bases as a comprehensive fee covering all labor, equipment, supplies, services, insurance, overhead, and profit through the required Cost Proposal Form (Attachment A). The evaluation committee will assess proposals using the following criteria: completeness of response (10 points), cost (35 points), project approach and methodology (30 points), relevant experience (15 points), and presentation/interview performance (10 points). Critical timeline milestones include a mandatory pre-proposal meeting and facility walkthrough on May 12, 2026, at 10:45 AM ET; vendor questions due by May 14, 2026, with responses posted by May 19, 2026; proposal submissions due by May 28, 2026, at 5:00 PM ET via the BidNet Direct Platform; interviews scheduled for June 1-2, 2026; and anticipated contract award by June 15, 2026, with service commencement on July 1, 2026. The initial contract term extends from July 1, 2026, through June 30, 2027, with renewal options available for up to four additional years.

Vendors must maintain minimum insurance coverage including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Workers' Compensation and Employers' Liability of $500,000 per occurrence, and Automobile Liability of $1,000,000 per occurrence. The RFP includes a local preference designation offering five additional points to businesses that have been operating in Clayton, Cobb, DeKalb, Fulton, or Gwinnett counties for at least twelve months prior to the RFP posting date. All proposals must remain valid for 120 days from submission, and the school reserves the right to reject any or all proposals and award the contract on an "all or nothing" basis to the responsive and responsible offeror whose proposal provides the best value considering price and other evaluation factors. No incumbent vendor information or specific budget range has been identified in the available documentation. Interested vendors should note that attendance at the mandatory pre-proposal meeting and facility walkthrough on May 12, 2026, is required to qualify for consideration.