Janitorial Services for the Fire Department

The City of Pembroke Pines, Florida, located in Broward County, is issuing Invitation for Bid (IFB #FI-26-01) to procure comprehensive janitorial services for four Fire Department facilities: Fire Station 69, the Pines Fire Training Facility, Fire Station 101, and the Fire Department Garage. The scope of work includes daily, weekly, and monthly cleaning tasks for common areas, restrooms, and break rooms, along with floor care performed three times annually across approximately 14,000 square feet of combined tile and carpet flooring across all four locations. The successful contractor must provide all janitorial supplies, including hand soap, toilet paper, towels, and cleaning chemicals, with supplies reimbursed monthly based on actual usage, and must conduct an initial facility cleaning within 30 days of contract start to bring all facilities into full compliance with City standards. Required qualifications include the ability to maintain proper licensing throughout the contract term, obtain comprehensive general liability insurance ($1,000,000 per occurrence/$2,000,000 general aggregate), workers' compensation coverage, and auto liability insurance, with the City named as additional insured. Employees must pass national fingerprint-based background checks, speak basic conversational English, wear uniforms with photo identification, and comply with OSHA bloodborne pathogen regulations. A mandatory pre-bid meeting is scheduled for March 4, 2026, at 10:00 a.m. at Fire Station 69; written questions are due by March 11, 2026, at 6:00 p.m. with final answers issued by March 16, 2026; bids are due by 2:00 p.m. on March 24, 2026, with public bid opening at 2:30 p.m. the same day. The contract term is for an initial two-year period with two additional two-year renewal options, and the City Commission is scheduled to recommend a contractor for award on April 15, 2026, with the Notice to Proceed issued on May 4, 2026.

No local vendor set-asides, small business preferences, or disadvantaged enterprise restrictions are specified in this solicitation; however, the contract is subject to HUD Section 3 requirements, which mandate that contractors make best efforts to meet minimum numeric goals of 25% of total project hours worked by Section 3 workers (low- and very low-income residents) and 5% of total hours worked by targeted Section 3 workers, with mandatory submission of a Section 3 Assessment and Certifications form accompanying all bids. The contract does not require proposal security, payment bonds, or performance bonds. Pricing for services must be submitted through the OpenGov e-Procurement portal with unit costs for each line item across all four facilities, and the contractor must comply with all federal, state, and local laws, including Davis-Bacon Act prevailing wage requirements if federal funding is utilized. No incumbent vendor or current contractor information is identified in the procurement documents. The estimated project cost is $140,000, representing the total budget for the initial two-year contract period, though the exact award value will be determined through competitive bidding based on submitted unit costs and service pricing across all designated facilities and line items.