Bid Ref. #26-054 Janitorial Service (LEC)

The City of Albany Procurement Division is soliciting sealed bids for janitorial and custodial services at the Law Enforcement Center located at 201 West Oglethorpe Boulevard, Albany, Georgia. The scope of work encompasses comprehensive facility maintenance including daily services (excluding weekends and holidays) such as dusting, vacuuming, and mopping of general office areas; weekly services including hard floor buffing and window ledge cleaning; and semi-annual services consisting of carpet shampooing and floor stripping and recoating. Bidders must submit sealed bids by 2:30 p.m. on June 9, 2026, with a pre-bid conference and facility tour scheduled for May 14, 2026, at 10:00 a.m. Required qualifications include a bid bond equal to at least five percent of the total bid amount, proof of insurance, references from three previous janitorial contracts of at least six months duration, compliance with Georgia's Security and Immigration Compliance Act, and Drug Free Workplace certifications. The contractor must maintain a Dishonesty Bond of $5,000 and comprehensive insurance coverage including general liability of $1,000,000 per occurrence, workers' compensation per Georgia statutory limits, and employers' liability of $100,000 per accident. Pricing shall be submitted as unit prices per month for daily services (365 occurrences annually), weekly services (52 occurrences annually), and semi-annual services (2 occurrences annually), with optional pricing for additional services such as emergency cleaning and specialized floor treatment. The award will be made to the lowest responsive and responsible bidder, with local bidders domiciled within Albany city limits receiving preference in case of tie bids.

The contract structure consists of an initial one-year term with three one-year renewal options per Georgia Code Section 36-60-13, with automatic renewal unless either party provides written notice of non-renewal sixty calendar days prior to the renewal date. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are identified in this procurement. The bid document does not reference an incumbent vendor or current contractor, suggesting this may be a new contract or a rebid following contract expiration. No specific budget range or award value is provided in the solicitation; however, pricing will be evaluated based on unit costs submitted for the three service schedules and optional services. Contractor performance will be evaluated daily using a scoring system, with deductions or contract termination possible for consistent unsatisfactory work. Invoices are due within two weeks after month-end, and the city reserves the right to reject any or all bids.