26-0115-4. Commercial Janitorial Services (Group A Locations)-Facilities Maintenance and Operations

Chatham County Purchasing & Contracting Department is soliciting bids for commercial janitorial services at Group A locations under ITB 26-0115-4, with a mandatory onsite pre-bid conference on November 5, 2026 at 10:00 a.m. and bids due November 17, 2026 at 2:00 p.m. Only local contractors qualify: the successful bidder must be located within Chatham County or no more than thirty miles from its borders, and non-local bids will not be accepted.

The scope covers all materials, supplies, labor, tools, and equipment needed for quality commercial janitorial and cleaning services. The specifications document sets technical and performance standards for cleaning requirements, service frequency, quality assurance, and safety. Bidders must submit Forms A through I, which address debarred firms, pending litigation, E-Verify compliance, and immigration verification, with the bid response. Required insurance includes Commercial General Liability at $1 million per occurrence, Workers' Compensation at a $500,000 minimum, and Business Automobile Liability at a $1 million combined single limit. Bidders must also hold a current Chatham County Tax Certificate (Business License), and no contract will be awarded while real or personal property taxes remain unpaid. Standard warranty coverage is required with bids.

The County has established a combined Minority/Woman Business Enterprise (M/WBE) participation goal of 30% and requires bidders to demonstrate good-faith efforts in subcontracting with or purchasing from qualified M/WBE firms.

The contract is a one-time annual contract with renewal options for four additional one-year terms if all parties agree. Bid prices must remain firm for 60 days from bid opening and include delivery, handling, and surcharges, with pricing F.O.B. Chatham County, Savannah, Georgia. Bids are submitted through the Chatham County Purchasing Portal at https://chathamcountyga.bonfirehub.com/portal. Addendum No. 1, posted October 9, 2026, supplements the original bid documents and must be acknowledged at submission, with failure to do so potentially resulting in rejection or disqualification. The County reserves the right to reject any or all bids and to disqualify bidders who previously failed to perform on similar contracts or cannot demonstrate the ability to perform the requested services.