RFP 2026-015 City-Wide Janitorial Services

The City of Pflugerville, Texas is issuing a Request for Proposals (RFP 2026-015) for comprehensive city-wide janitorial services across eleven municipal facilities totaling approximately 293,109 square feet. The procurement seeks qualified contractors to provide restroom cleaning and disinfecting, general cleaning, exterior grounds maintenance, break room cleaning, floor care and maintenance, and emergency services. Required qualifications include providing all labor, equipment, supplies, and materials to maintain facilities to specified cleanliness standards; furnishing commercial general liability insurance of $1,000,000 per occurrence with $2,000,000 aggregate; complying with OSHA guidelines and bloodborne pathogens standards; obtaining background checks for all employees; and establishing a safety training program. Proposers must submit cost proposals detailing monthly costs per location and annual expenses, three references from public agencies, a comprehensive service approach plan, and company history. Evaluation will be based on experience and qualifications (20%), service approach (25%), cost proposal (30%), compliance and responsiveness (15%), and value-added services (10%). A mandatory pre-submittal meeting is scheduled for 9:30 a.m. on April 29, 2026, at Pflugerville Library, with proposals due May 14, 2026, at 2:00 p.m. through the Texas Bid System. The initial contract term is thirty-six months with two optional twelve-month renewal periods, with service commencing October 1, 2026, and final award notification anticipated by June 12, 2026.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond, nor are any specific disadvantaged enterprise requirements detailed in the available documentation. No incumbent vendor or current contractor information is provided in the solicitation materials. Proposers must complete all required certifications including conflict of interest questionnaire, debarment certification, non-collusion affidavit, drug-free workplace certification, and litigation disclosure forms. The City will furnish utilities, storage space, and specified supplies including toilet tissue, paper towels, soap, and seat covers, with no advance payments to be made. City Council approval is required if the contract exceeds $100,000. A specific award value or budget range has not been disclosed in the available documents, though the scope and duration of services across the extensive facility portfolio suggest a significant contract value.