Fire Alarm System Inspection Testing Certification, Term Contract
Awarded State & local contract opportunity
- Solicitation number
- 030-MJ-0225
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Points of contact
-
- Tara Davis tara.davis@polk-fl.net (863) 534-0576
- Mariangelie Jorge mariangelie.jorge@polk-fl.net (863) 534-0576
- Denise Whitaker denise.whitaker@polk-fl.net (863) 534-0576
Updated .
About this opportunity
The School Board of Polk County, Florida is soliciting bids for a comprehensive Fire Alarm System Inspection Testing Certification Term Contract, seeking a qualified contractor to perform annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. The initial contract term will run from March 1, 2025, to February 28, 2026, with potential for four additional one-year extensions. Contractors must guarantee 100% compliance with NFPA 72 requirements, providing all necessary supervision, labor, materials, supplies, tools, and equipment for thorough system inspections. Mandatory pre-bid conferences were held on December 2 and December 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM. Bidders must possess a current Florida electrical contractor license, provide proof of insurance with specific liability limits, and submit detailed references demonstrating experience with similar fire alarm system inspection projects. Evaluation criteria will include comprehensive documentation, service provider examples, NFPA compliance, and overall technical capability to meet the district's fire safety inspection needs.
No specific set-aside designations or restrictions on respondent types were explicitly mentioned in the documentation. Seven vendors submitted proposals, including ADT Commercial, Expert Security Professionals, Fire Assessment, LLC, Haig Service Corp., Heatwave Fire and Safety LLC, ODP Business Solutions, and VSC Fire & Security. The bid tabulation revealed pricing ranging from $168,600 (ADT Commercial dba Everon) to $615,220 (VSC Fire & Security), with the contract ultimately recommended for award to Expert Security Professionals (primary award) and Heatwave Fire and Safety LLC (secondary award). The estimated annual contract value is $210,000, covering comprehensive fire alarm system inspections across the district's facilities. The existing fire alarm infrastructure includes various systems from manufacturers like Notifier, NFS-320, NFS2-640, and FireLite, with monitoring types including local notifiers, dialer alarms, and some sprinkled facilities. The recommendation for award was scheduled to be presented to the Superintendent on December 20, 2024, with a public posting period from December 17, 2024, at 4:00 PM to December 20, 2024, at 4:00 PM.
Opportunity text
2 versions
Update #2 · Latest ·
Provision of required annual inspection, testing and certification of all locally monitored non-coded fire alarm systems. The work shall include all supervision, labor, materials, supplies, tools, ladders, and test equipment necessary to guarantee 100% of all devices and the systems covered under this contract meet NFPA 72 requirements. All costs (including travel expenses) shall be included in the bid packet submitted.
Update #1 ·
The School Board of Polk County, Florida hereinafter referred to as the "District" is requesting bids for the provision of required annual inspection, testing and certification of all locally monitored non-coded fire alarm systems listed and described in these specifications. The fire alarm systems at each site have been certified by the local AHJ (Authority Having Jurisdiction). The contractor's responsibility is for the inspection, testing and certification of the existing locally monitored non-coded fire alarm systems. The work shall include all supervision, labor, materials, supplies, tools, ladders, and test equipment necessary to guarantee 100% of all devices and the systems covered under this contract meet NFPA 72 requirements. All costs (including travel expenses) shall be included in the bid packet submitted. The initial contract period is for a one (1) year agreement, beginning March 1, 2025, and ending February 28, 2026.
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