Bid_Submittal_Check_Sheet_030-MJ-0225.xlsx

The file is a Bid Submittal Check Sheet for Invitation to Bid (ITB) 030-MJ-0225, issued by The School Board of Polk County, Florida, seeking fire alarm system inspection, testing, and certification services. The contract will cover annual inspection, testing, and certification of locally monitored non-coded fire alarm systems, with a one-year term from March 1, 2025, to February 28, 2026. The bid was opened on December 13, 2024, with attendance by Mariangelie Jorge, Jennifer Hood, and Jim Shulnes. A site visit was conducted by Caleb Hartline from Heatwave Fire and Safety. Seven bidders submitted proposals, including ADT Commercial, Expert Security Professionals, Fire Assessment, LLC, Haig Service Corp., Heatwave Fire and Safety LLC, ODP Business Solutions, and VSC Fire & Security.

The bid requires comprehensive documentation, including service provider examples, NFPA appendices, license compliance forms, conflict of interest statements, and drug-free workplace certifications. Bidders must provide proof of insurance and meet specific evaluation criteria. The contract requires 100% device and system compliance with NFPA 72 requirements, with all associated costs (including travel) to be included in the submitted bid packet. The evaluation check sheet indicates that most bidders met the majority of the submittal requirements, with variations in specific attachment completeness and compliance across the different bidding companies.