Attachment_References.pdf
PDF 105 KB Posted
- Attached to
- Fire Alarm System Inspection Testing Certification, Term Contract State and local contract opportunity
- Solicitation number
- 030-MJ-0225
- Issued by
- Polk County, Florida
About this file
This is a Reference Request Form attachment for the School Board of Polk County, Florida's Fire Alarm System Inspection Testing Certification Term Contract (Bid #030-MJ-0225). The form is designed for bidders to solicit performance references from at least three previous clients who have experience with the bidder's fire alarm inspection and testing services. Bidders must complete the top portion of the form and distribute it to their references, who then evaluate the bidder's performance across multiple service categories. Completed reference forms must be submitted with the bid package by the December 13, 2024, deadline at 1:00 PM. The contract term runs from March 1, 2025, to February 28, 2026, with four potential one-year renewal options available.
The reference evaluation criteria assess bidders across six service performance factors and four customer satisfaction factors, each rated on a scale from one to six, with an option to mark items as not applicable. Service performance ratings address routine service timing adherence, emergency response times, equipment condition and safety, worksite cleanup, punch list completion, and callback responsiveness. Customer satisfaction ratings evaluate overall contract performance, punch list item responsiveness, communication response times, and personnel relationships. References must also provide the total dollar amount of their contract with the bidder and indicate willingness to use the bidder again. This structured evaluation process allows the School Board to assess bidders' demonstrated capability and reliability in executing similar fire alarm system inspection and certification projects across the district's 134 sites.
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Text version
The School Board of Polk County, FL Fire Alarm System Inspection Testing Certification –
Term Contract
030-MJ-0225
Attachment C, Reference Request Form (Reproduce as required)
Bidder: Complete the information in the top portion, forward Reference Request Form to at least three (3) references with request to complete remaining portions and return completed form back to you.
Completed references must be included with bid submission. It is the bidder’s responsibility to ensure the references are received by the deadline for bid submission.
Company providing the reference: Complete the reference information requested by the Bidder listed below.
Return completed form to bidder as soon as possible.
REFERENCE REQUEST
Bid #030-MJ- 0225 Fire Alarm System Inspection Testing Certification, Term Contract
BIDDING COMPANY NAME:
COMPANY PROVIDING REFERENCE NAME:
COMPANY PROVIDING REFERENCE ADDRESS:
REFERENCE CONTACT PERSON:
PHONE NUMBER: EMAIL:
Description of Project the Bidding Company is doing or has completed for your company:
SERVICE PERFORMANCE
EXCELLENT UNSATISFACTORY
FACTORS/RATINGS 6 5 4 3 2 1 N/A
Rate routine service performance of the Bidder’s planned timing verses actual timing.
Rate how well the Bidder adheres to time requirements of their contract.
Bidder’s response to emergence requests, are response times in accordance with contract specifications?
Materials, tools and equipment used to perform services are in proper safe working condition.
Trash and debris are removed from each work site and disposed of properly at the end of each workday.
Minimal punch list items noted and callback items addressed in a timely manner.
The School Board of Polk County, FL Fire Alarm System Inspection Testing Certification –
Term Contract
030-MJ-0225
CUSTOMER SATISFACTION
EXCELLENT UNSATISFACTORY
FACTORS/RATINGS 6 5 4 3 2 1 N/A
Rate the Bidder’s overall performance on their contract.
Rate Bidder’s performance on addressing punch list item requests.
Rate Bidder’s response time to email or phone calls.
Rate the Bidder’s relationship with your personnel.
Total Dollar Amount of Contract
Additional Comments
Would you use this Bidder again?
YES NO
Services provided (dates) from: through:
Reference completed by:
Name: _____________________________________________________________ Date: ____________________
Signature: __________________________________________________________
| Binder1.pdf |
| 026-DW-0223 Fire Alarm System Inspection Testing Certification ITB final |
| Attachment C, Reference Request Form |
026-DW-0223 Fire Alarm System Inspection Testing Certification ITB final.pdf
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