Bid_Submittal_Check_Sheet_030-MJ-0225.xlsx

The file is a Bid Submittal Check Sheet for Bid Number 030-MJ-0225, issued by the School Board of Polk County, Florida, soliciting bids for Fire Alarm System Inspection Testing Certification. The contract seeks a qualified contractor to perform annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. The initial contract term will run from March 1, 2025, to February 28, 2026, with potential for four additional one-year extensions. Mandatory pre-bid conferences were held on December 2 and December 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM. Bidders were required to possess a current Florida electrical contractor license and provide proof of insurance.

Seven vendors submitted proposals, including ADT Commercial, Expert Security Professionals, Fire Assessment, LLC, Haig Service Corp., Heatwave Fire and Safety LLC, ODP Business Solutions, and VSC Fire & Security. The bid tabulation revealed pricing ranging from $168,600 (ADT Commercial dba Everon) to $615,220 (VSC Fire & Security), with an estimated annual contract value of $210,000. The recommendation for award was to be presented to the Superintendent on December 20, 2024, with Expert Security Professionals receiving the primary award and Heatwave Fire and Safety LLC receiving the secondary award. The existing fire alarm infrastructure includes systems from manufacturers like Notifier, NFS-320, NFS2-640, and FireLite, with various monitoring types including local notifiers, dialer alarms, and some sprinkled facilities. Contractors must guarantee 100% compliance with NFPA 72 requirements, providing all necessary supervision, labor, materials, supplies, tools, and equipment for thorough system inspections.