Bid_Submittal_Check_Sheet_030-MJ-0225.xlsx

This is a Bid Submittal Check Sheet for ITB 030-MJ-0225, a Fire Alarm System Inspection Testing Certification contract solicited by the School Board of Polk County, Florida. The District seeks a qualified contractor to perform annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. The work requires all supervision, labor, materials, supplies, tools, ladders, and test equipment necessary to guarantee 100% compliance with NFPA 72 requirements. Mandatory pre-bid conferences were conducted on December 2 and December 5, 2024. Bid submissions were due on December 13, 2024, at 1:00 PM, with the bid opening attended by Mariangelie Jorge, Jennifer Hood, and Jim Shulnes. One bidder visit was conducted by Caleb Hartline of Heatwave Fire and Safety. The initial contract term runs from March 1, 2025, to February 28, 2026, with potential for four additional one-year renewal options. The estimated annual contract value is $210,000.

Seven vendors submitted proposals for evaluation: ADT Commercial dba Everon, Expert Security Professionals, Fire Assessment LLC, Haig Service Corp., Heatwave Fire and Safety LLC, ODP Business Solutions, and VSC Fire & Security. Bid prices ranged from $168,600 (ADT Commercial dba Everon) to $615,220 (VSC Fire & Security). The bid tabulation indicates that Expert Security Professionals was recommended for primary award and Heatwave Fire and Safety LLC for secondary award. All bidders were required to submit a current Florida electrical contractor license, proof of insurance, references demonstrating similar project experience, acknowledgment forms, conflict of interest declarations, drug-free workplace certifications, and compliance documentation. The evaluation check sheet tracked submittals across all required documentation categories, with the submittal revision date of December 16, 2024. No specific set-asides or incumbent preferences were noted in the solicitation documents.