Attachment_2_Addendum.pdf

The document is an Addendum Acknowledgment Form (Attachment 2) for the School Board of Polk County, Florida's Fire Alarm System Inspection Testing Certification Term Contract. This form is designed for bidders to acknowledge receipt of any addenda issued during the procurement process. The contract seeks a qualified contractor to perform annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. The initial contract term will run from March 1, 2025, to February 28, 2026, with potential for four additional one-year extensions. Bidders were required to attend mandatory pre-bid conferences on December 2 and December 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM.

The procurement process requires bidders to possess a current Florida electrical contractor license, provide proof of insurance with specific liability limits, and submit detailed references demonstrating experience with similar fire alarm system inspection projects. Seven vendors submitted proposals, with pricing ranging from $168,600 (ADT Commercial dba Everon) to $615,220 (VSC Fire & Security). The estimated annual contract value is $210,000, covering comprehensive fire alarm system inspections across the district's facilities. The existing fire alarm infrastructure includes systems from manufacturers like Notifier, NFS-320, NFS2-640, and FireLite, with monitoring types including local notifiers, dialer alarms, and some sprinkled facilities. The recommendation for award was scheduled to be presented to the Superintendent on December 20, 2024, with Expert Security Professionals recommended as the primary awardee and Heatwave Fire and Safety LLC as the secondary awardee.