Appendix_B-Conf_of_Int.pdf

This is a Conflict of Interest Statement form issued by the School Board of Polk County, Florida, requiring proposers to disclose any contractual, business, or personal relationships with the district dating from 2020 through the present. The form applies to the Fire Alarm System Inspection Testing Certification Term Contract, which solicits qualified contractors to perform annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites comprising 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. The initial contract term runs from March 1, 2025, through February 28, 2026, with four potential one-year renewal options. Mandatory pre-bid conferences were conducted on December 2 and December 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM. Seven vendors submitted proposals, and the contract was recommended for award to Expert Security Professionals as the primary contractor and Heatwave Fire and Safety LLC as the secondary contractor, with a public posting period from December 17, 2024, at 4:00 PM through December 20, 2024, at 4:00 PM.

Proposers must disclose all existing or prior relationships with the School Board of Polk County, its principals, affiliates, and subcontractors, recognizing that not every prior relationship constitutes a conflict of interest but all must be disclosed. Failure to disclose such relationships may result in proposal disqualification, with the district making the final determination regarding conflict of interest. The statement requires the proposer's typed firm name and an authorized representative's signature and date. The estimated annual contract value is $210,000, covering comprehensive fire alarm system inspections requiring 100% compliance with NFPA 72 requirements, including all labor, materials, supplies, tools, equipment, and travel expenses. Bidders were required to possess a current Florida electrical contractor license, provide proof of insurance with specified liability limits, and submit references demonstrating experience with similar fire alarm inspection projects.