NOA-_ITB_030-MJ-0225_Fire_Alarm_System_Inspection.pdf

This Notice of Award document from The School Board of Polk County, Florida Purchasing Department announces the award of a piggyback solicitation for Fire Alarm System Inspection Testing and Certification services (Bid File Number 030-MJ-0225). The contract encompasses annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. Mandatory pre-bid conferences were held on December 2 and December 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM. The initial contract term runs from March 1, 2025, to February 28, 2026, with potential for four additional one-year extensions. The Superintendent of The School Board of Polk County, Florida approved the award on January 7, 2025.

Expert Security Professionals of Tampa, Florida received the primary award for all contract items, with Heatwave Fire and Safety LLC of Winter Haven, Florida designated as the secondary award recipient. The estimated annual contract value is $210,000, with competitive bids ranging from $168,600 to $615,220 among the seven vendors who submitted proposals. Contractors must guarantee 100% compliance with NFPA 72 requirements and possess a current Florida electrical contractor license, proof of insurance with specified liability limits, and demonstrated experience with similar fire alarm system inspection projects. All costs, including travel expenses, materials, supplies, tools, ladders, and test equipment, are included in the bid pricing. Purchase orders shall be placed by The School Board of Polk County, Florida personnel as needed, and no services should commence without formal authorization from the District.