030-MJ-0225_Fire_Alarm_Insp_bid_tab.xlsx

The file is a bid tabulation spreadsheet for the School Board of Polk County, Florida's Fire Alarm System Inspection Testing Certification Term Contract. The solicitation seeks a qualified contractor to perform annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. The initial contract term will run from March 1, 2025, to February 28, 2026, with potential for four additional one-year extensions. Mandatory pre-bid conferences were held on December 2 and December 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM. Contractors must guarantee 100% compliance with NFPA 72 requirements and provide all necessary supervision, labor, materials, supplies, tools, and equipment for thorough system inspections.

Seven vendors submitted proposals, with pricing ranging from $168,600 (ADT Commercial dba Everon) to $615,220 (VSC Fire & Security). The estimated annual contract value is $210,000, covering comprehensive fire alarm system inspections across the district's facilities. The bid tabulation recommends Expert Security Professionals as the primary award recipient and Heatwave Fire and Safety LLC as the secondary award recipient. Bidders were required to possess a current Florida electrical contractor license, provide proof of insurance with specific liability limits, and submit detailed references demonstrating experience with similar fire alarm system inspection projects. The existing fire alarm infrastructure includes various systems from manufacturers like Notifier, NFS-320, NFS2-640, and FireLite, with monitoring types including local notifiers, dialer alarms, and some sprinkled facilities. The recommendation for award was scheduled to be presented to the Superintendent on December 20, 2024, with a public posting period from December 17, 2024, at 4:00 PM to December 20, 2024, at 4:00 PM.