Attachment_B_-_Inspection_Schedule_Updated_10.4.2024.xlsx

This is an inspection schedule attachment for the School Board of Polk County, Florida's Fire Alarm System Inspection Testing Certification Term Contract. The document provides a detailed monthly breakdown of facility inspection scheduling across the district's 134 sites from March 2025 through February 2026. The facilities requiring inspections include elementary schools, middle schools, senior high schools, magnet academies, career centers, bus garages, fueling stations, warehouses, and administrative offices distributed throughout Polk County. The inspection schedule is organized chronologically by month, with each month listing the specific facilities assigned for that period to ensure comprehensive coverage of all locally monitored non-coded fire alarm systems. The initial contract term runs from March 1, 2025, to February 28, 2026, with potential for four additional one-year extensions. Mandatory pre-bid conferences were conducted on December 2 and December 5, 2024, with bid submissions due on December 13, 2024. The contract was recommended for award on December 20, 2024, with Expert Security Professionals selected as the primary contractor and Heatwave Fire and Safety LLC as the secondary contractor.

The estimated annual contract value is $210,000, with bidding prices ranging from $168,600 to $615,220 among seven competing vendors. All contractors must comply with NFPA 72 requirements, possess a current Florida electrical contractor license, and provide comprehensive proof of insurance with specified liability limits. The scope includes all supervision, labor, materials, supplies, tools, ladders, test equipment, and travel expenses necessary to guarantee 100% compliance of all fire alarm devices and systems. No specific set-aside designations were noted, and the contract covers facilities with existing fire alarm infrastructure from manufacturers including Notifier, NFS-320, NFS2-640, and FireLite systems with various monitoring configurations.