Attachment_A_Fire_Alarm_School_Info_for_2025_inspection_Bid.xlsx

This is a fire alarm system inspection, testing, and certification bid specification document for the School Board of Polk County, Florida, detailing the scope of work for annual inspections of locally monitored non-coded fire alarm systems across 134 district sites. The contractor will be responsible for comprehensive inspection, testing, and certification of fire alarm systems at 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings, ensuring 100% compliance with NFPA 72 requirements. The work includes all necessary supervision, labor, materials, supplies, tools, ladders, and test equipment, with all costs including travel expenses incorporated into the bid price. The initial contract term runs from March 1, 2025, to February 28, 2026, with four optional one-year renewal periods available. Mandatory pre-bid conferences were held on December 2 and December 5, 2024, with bids due December 13, 2024, at 1:00 PM. The attachment includes detailed facility information documenting existing fire alarm system configurations, including 134 specific locations with details on fire alarm types (Notifier NFS-320, NFS2-640, FireLite models), monitoring methods (local, dialer alarm, sprinkled), component counts (heat detectors, duct detectors, smoke detectors, pull stations), and notification systems.

The estimated annual contract value is $210,000, with seven vendors submitting proposals ranging from $168,600 to $615,220. Expert Security Professionals received the primary award recommendation, with Heatwave Fire and Safety LLC designated as the secondary award. Contractors must possess a current Florida electrical contractor license, provide proof of insurance with specified liability limits, and submit references demonstrating experience with similar fire alarm inspection projects. The existing fire alarm infrastructure at Polk County schools employs various manufacturers and monitoring types, with systems already certified by the local Authority Having Jurisdiction; the contractor's responsibility focuses solely on annual inspection, testing, and certification of these existing systems. The award recommendation was scheduled for presentation to the Superintendent on December 20, 2024, with a public posting period from December 17, 2024, at 4:00 PM through December 20, 2024, at 4:00 PM.