NOA-_ITB_030-MJ-0225_Fire_Alarm_System_Inspection.pdf

This document is a Notice of Award (NOA) issued by the School Board of Polk County, Florida's Purchasing Department for Bid File Number 030-MJ-0225, concerning Fire Alarm System Inspection Testing-Certification. The solicitation was a piggyback contract awarded on 01/07/2025, with two vendors selected: Expert Security Professionals from Tampa, FL as the primary awardee, and Heatwave Fire and Safety LLC from Winter Haven, FL as the secondary awardee. The contract is for comprehensive fire alarm system inspection, testing, and certification services across the district's facilities, covering 134 sites including elementary, middle, and high schools, as well as educational support buildings. The initial contract term is from March 1, 2025, to February 28, 2026, with potential for four additional one-year extensions.

The award notification specifies that no products should be shipped or services initiated without explicit authorization from the School Board of Polk County. The estimated annual contract value is approximately $210,000, with bidders required to possess a current Florida electrical contractor license and provide specific insurance documentation. The solicitation required 100% compliance with NFPA 72 requirements, and contractors were expected to provide all necessary supervision, labor, materials, supplies, tools, and equipment for thorough system inspections. Mandatory pre-bid conferences were held in December 2024, with bid submissions due on December 13, 2024. Seven vendors submitted proposals, with pricing ranging from $168,600 to $615,220, ultimately resulting in the dual-vendor award to Expert Security Professionals and Heatwave Fire and Safety LLC.