030-MJ-0225_Fire_Alarm_System_Inspection_Testing_Certification_NRBA.pdf

This is a Notice of Recommended Bid Award issued by The School Board of Polk County, Florida Purchasing Department for a Fire Alarm System Inspection Testing Certification Term Contract. The District solicited bids for comprehensive annual inspection, testing, and certification services for locally monitored non-coded fire alarm systems across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. Mandatory pre-bid conferences were conducted on December 2 and December 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM. The contract term runs from March 1, 2025, through February 28, 2026, with potential for four additional one-year renewal options. The awarded contractor must provide all necessary supervision, labor, materials, supplies, tools, and equipment to guarantee 100% compliance with NFPA 72 requirements, including travel expenses.

Expert Security Professionals of Tampa, Florida has been recommended for the primary award for all bid items (1-14), with Heatwave Fire and Safety LLC of Winter Haven, Florida designated as the secondary award recipient. Seven vendors submitted proposals with pricing ranging from $168,600 to $615,220. The estimated annual contract value is $210,000. Bidders were required to possess a current Florida electrical contractor license, provide proof of insurance with specific liability limits, and submit detailed references demonstrating experience with similar fire alarm system inspection projects. The Notice of Recommended Bid Award was publicly posted from December 17, 2024, at 4:00 PM through December 20, 2024, at 4:00 PM, with the recommendation scheduled for Superintendent approval on December 20, 2024. Bidders have the right to file protests in accordance with Section 120.57(3), Florida Statutes, within the prescribed timeframes.