Award_NRBA_030-MJ-0225.pdf

This is an award document for the School Board of Polk County, Florida's Fire Alarm System Inspection Testing Certification Term Contract. The District solicited bids for comprehensive annual inspection, testing, and certification services for locally monitored non-coded fire alarm systems across 134 district facilities, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. The contractor is responsible for ensuring 100% compliance with NFPA 72 requirements, including all necessary supervision, labor, materials, supplies, tools, and equipment. Mandatory pre-bid conferences were held on December 2 and December 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM. The initial contract term runs from March 1, 2025, to February 28, 2026, with potential for four additional one-year renewal options. The award recommendation was scheduled for presentation to the Superintendent on December 20, 2024, following a public posting period from December 17 to December 20, 2024.

Seven vendors submitted proposals with pricing ranging from $168,600 to $615,220. Expert Security Professionals was recommended for the primary award, with Heatwave Fire and Safety LLC designated as the secondary award recipient. The estimated annual contract value is $210,000. Bidders were required to possess a current Florida electrical contractor license, provide proof of insurance with specified liability limits, and submit detailed references demonstrating experience with similar fire alarm system inspection projects. All costs, including travel expenses, were required to be included in bid submissions. The existing fire alarm infrastructure includes systems from manufacturers such as Notifier, NFS-320, NFS2-640, and FireLite, with monitoring types including local notifiers, dialer alarms, and sprinkled facilities.