030-MJ-0225_Fire_Alarm_Insp_bid_tab.xlsx

This is a bid tabulation document for the School Board of Polk County, Florida, detailing responses to Invitation to Bid (ITB) #030-MJ-0225 for Fire Alarm System Inspection Testing Certification services. The District sought annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, comprising 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. The contract requires comprehensive system inspections guaranteeing 100% compliance with NFPA 72 standards, including all necessary supervision, labor, materials, supplies, tools, and equipment. Mandatory pre-bid conferences were conducted on December 2 and December 5, 2024, with bid submissions due December 13, 2024, at 1:00 PM. The initial contract term runs from March 1, 2025, to February 28, 2026, with potential for four additional one-year renewals. The award was scheduled for presentation to the Superintendent on December 20, 2024, following a public posting period from December 17 to December 20, 2024.

Seven vendors submitted proposals with pricing ranging from $168,600 to $615,220. ADT Commercial dba Everon submitted the lowest bid at $168,600, while Expert Security Professionals was recommended for primary award and Heatwave Fire and Safety LLC for secondary award. Other bidders included Fire Assessment LLC ($208,340), Haig Service Corp. (non-responsive), Heatwave Fire and Safety LLC ($331,600), ODP Business Solutions (non-responsive), and VSC Fire & Security (non-responsive). The estimated annual contract value is $210,000. All costs, including travel expenses across multiple district locations, were to be included in bid pricing. Bidders were required to possess current Florida electrical contractor licenses and provide proof of insurance with specified liability limits, along with detailed references demonstrating experience with similar fire alarm inspection projects.