Addendum_001_ITB_030-MJ-0225__Fire_Alarm_Systemv2.pdf
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- Attached to
- Fire Alarm System Inspection Testing Certification, Term Contract State and local contract opportunity
- Solicitation number
- 030-MJ-0225
- Issued by
- Polk County, Florida
About this file
This document is Addendum #001 for Invitation to Bid (ITB) 030-MJ-0225 issued by Polk County Public Schools, covering a Fire Alarm System Inspection Testing Certification Term Contract. The addendum announces a second mandatory pre-bid conference on December 5, 2024, at 1:30 PM in the Purchasing Conference Room, with specific instructions for vendors to bring written questions. Bidders who previously attended the first mandatory pre-bid conference on December 2, 2024, are not required to attend this second conference. The deadline for submitting questions has been extended to December 5, 2024, at 3:00 PM, with responses expected to be released around December 9, 2024. The anticipated contract timeline includes a bid opening on December 13, 2024, potential recommendation of award on December 17, 2024, and final approval of the recommendation around January 28, 2025.
The contract is for a one-year term beginning March 1, 2025, and ending February 28, 2026, focusing on annual inspection, testing, and certification of locally monitored non-coded fire alarm systems. The scope requires a comprehensive approach, including all supervision, labor, materials, supplies, tools, and equipment necessary to ensure 100% compliance with NFPA 72 requirements. All associated costs, including travel expenses, must be included in the submitted bid packet. The addendum also notes the removal of Item #12 from the original bid form, though the specific details of this item are not provided in the document.
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Text version
December 3, 2024
ADDENDUM #001
TO: All Vendors
FROM: Michael Kragh, Senior Director of Purchasing and Printing Services
Denise Whitaker, Competitive Solicitation Manager
RE: ITB 030-MJ-0225, Fire Alarm System Inspection Testing Certification, Term Contract
This addendum is to provide interpretation, clarification or additional information to the solicitation document. The addendum shall be posted to the same website where the solicitation is posted at www.myvendorlink.com.
1. Due to an error in the VendorLink notification email, Polk County Public Schools, Purchasing Department will hold a second mandatory pre-bid meeting.
A MANDATORY pre-bid conference will be held in the Purchasing Conference Room at the District Office, 1915 S. Floral Avenue, Bartow, Florida, on December 5, 2024, @ 1:30 PM. A duly authorized representative of the prospective bidder shall attend this conference (sub-contractors do not meet this requirement).
Please bring all questions in writing. Compose your questions on paper, ask your questions at the pre-bid conference, and give the facilitator a written copy of your questions. Each question should be written on a separate page indicating the bid section to which the question refers. Please be punctual. Bids will not be considered from bidders who arrive after the official start of the conference or who do not attend the entire conference.
***Important*** Bidders that previously attended to the 1st Mandatory Pre-Bid Conference held on December 2, 2024,@9:00AM DO NOT NEED TO ATTEND THIS 2ND CONFERENCE.
The deadline for receipt of questions at www.vendorlink.com has been extended to December 5, 3:00 PM. The release of responses to questions will be on or about December 9, 2024. Dates and times posted in ITB after this addendum, section D http://www.myvendorlink.com/ http://www.vendorlink.com/
ANTICIPATED SCHEDULE OF EVENTS are the official and final dates and times. See below for reference.
2. ITB, bid form, page 21, Item #12 is removed from the solicitation.
File details come from the government source that posted it. Updated .