Attachment_B_-_Inspection_Schedule_Updated_10.4.2024.xlsx

The document is an Inspection Schedule (Attachment B) for the School Board of Polk County, Florida's Fire Alarm System Inspection Testing Certification Term Contract. The comprehensive schedule details fire alarm system inspections across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings, spanning from March 2025 through February 2026. The contract covers annual inspection, testing, and certification of locally monitored non-coded fire alarm systems, with the contractor required to guarantee 100% compliance with NFPA 72 requirements. Mandatory pre-bid conferences were held on December 2 and 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM. The initial contract term is one year, with potential for four additional one-year extensions.

Seven vendors submitted proposals, with pricing ranging from $168,600 (ADT Commercial dba Everon) to $615,220 (VSC Fire & Security). The estimated annual contract value is $210,000, with Expert Security Professionals recommended as the primary awardee and Heatwave Fire and Safety LLC as the secondary awardee. Contractors must possess a current Florida electrical contractor license and provide proof of insurance with specific liability limits. The existing fire alarm infrastructure includes systems from manufacturers like Notifier, NFS-320, NFS2-640, and FireLite, with monitoring types including local notifiers, dialer alarms, and some sprinkled facilities. The recommendation for award was scheduled to be presented to the Superintendent on December 20, 2024, with a public posting period from December 17 to December 20, 2024.