Addendum_001_ITB_030-MJ-0225__Fire_Alarm_Systemv2.pdf
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- Attached to
- Fire Alarm System Inspection Testing Certification, Term Contract State and local contract opportunity
- Solicitation number
- 030-MJ-0225
- Issued by
- Polk County, Florida
About this file
This is Addendum #001 to Invitation to Bid 030-MJ-0225 issued by the Polk County Public Schools Purchasing Department in Florida for a Fire Alarm System Inspection Testing Certification Term Contract. The addendum addresses procedural updates to the solicitation process, primarily announcing a second mandatory pre-bid conference scheduled for December 5, 2024, at 1:30 PM in the Purchasing Conference Room at the District Office in Bartow, Florida. Vendors who attended the initial mandatory pre-bid conference on December 2, 2024, are not required to attend the second conference. A duly authorized representative must attend the entire conference; bidders arriving late or not attending will not have their bids considered. The deadline for submitting written questions has been extended to December 5, 2024, at 3:00 PM, with responses to be released on or about December 9, 2024. The contract involves inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, with an initial term from March 1, 2025, to February 28, 2026, and potential for four additional one-year extensions. Bid submissions are due December 13, 2024, at 1:00 PM.
The addendum also specifies that Item #12 on page 21 of the bid form has been removed from the solicitation. All official dates and times are to be referenced in Section D of the ITB posted at www.myvendorlink.com. No pricing, set-aside information, or incumbent details are addressed in this addendum, as it serves solely to clarify procedural requirements and update bidding timelines for the fire alarm system inspection and certification contract opportunity.
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Text version
December 3, 2024
ADDENDUM #001
TO: All Vendors
FROM: Michael Kragh, Senior Director of Purchasing and Printing Services
Denise Whitaker, Competitive Solicitation Manager
RE: ITB 030-MJ-0225, Fire Alarm System Inspection Testing Certification, Term Contract
This addendum is to provide interpretation, clarification or additional information to the solicitation document. The addendum shall be posted to the same website where the solicitation is posted at www.myvendorlink.com.
1. Due to an error in the VendorLink notification email, Polk County Public Schools, Purchasing Department will hold a second mandatory pre-bid meeting.
A MANDATORY pre-bid conference will be held in the Purchasing Conference Room at the District Office, 1915 S. Floral Avenue, Bartow, Florida, on December 5, 2024, @ 1:30 PM. A duly authorized representative of the prospective bidder shall attend this conference (sub-contractors do not meet this requirement).
Please bring all questions in writing. Compose your questions on paper, ask your questions at the pre-bid conference, and give the facilitator a written copy of your questions. Each question should be written on a separate page indicating the bid section to which the question refers. Please be punctual. Bids will not be considered from bidders who arrive after the official start of the conference or who do not attend the entire conference.
***Important*** Bidders that previously attended to the 1st Mandatory Pre-Bid Conference held on December 2, 2024,@9:00AM DO NOT NEED TO ATTEND THIS 2ND CONFERENCE.
The deadline for receipt of questions at www.vendorlink.com has been extended to December 5, 3:00 PM. The release of responses to questions will be on or about December 9, 2024. Dates and times posted in ITB after this addendum, section D http://www.myvendorlink.com/ http://www.vendorlink.com/
ANTICIPATED SCHEDULE OF EVENTS are the official and final dates and times. See below for reference.
2. ITB, bid form, page 21, Item #12 is removed from the solicitation.
File details come from the government source that posted it. Updated .