Attachment_2_Addendum.pdf

This Addendum Acknowledgment Form is associated with the School Board of Polk County, Florida's Fire Alarm System Inspection Testing Certification Term Contract solicitation. The form serves as documentation that bidders have received all issued addenda related to the Request for Bid. Bidders are required to complete and return this form with their proposals, acknowledging receipt of each addendum by addendum number and date. The solicitation involves annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. Mandatory pre-bid conferences were conducted on December 2 and December 5, 2024, with bid submissions due December 13, 2024, at 1:00 PM. The initial contract term runs from March 1, 2025, through February 28, 2026, with the potential for four additional one-year renewal options.

Bidders must possess a current Florida electrical contractor license and provide proof of insurance meeting specified liability limits, along with detailed references demonstrating experience with similar fire alarm inspection projects. All work must guarantee 100% compliance with NFPA 72 requirements, with contractors responsible for providing all necessary supervision, labor, materials, supplies, tools, and equipment, with all costs including travel expenses included in bid submissions. Seven vendors submitted proposals with pricing ranging from $168,600 to $615,220, with the contract ultimately recommended for award to Expert Security Professionals as the primary award and Heatwave Fire and Safety LLC as the secondary award. The estimated annual contract value is $210,000. No specific set-aside designations were mentioned, and the recommendation for award was scheduled for presentation to the Superintendent on December 20, 2024, following a public posting period from December 17-20, 2024.