CN-370000-HW685-DC007B.pdf
PDF 4 MB Posted
- Contract number
- HW685
- Issued by
- Florida
About this file
This document is a Task Assignment (TA) issued by the State of Florida Department of Environmental Protection (FDEP) to WSP USA Inc. for environmental consulting services at the Ormond Beach Cleaners site in Ormond Beach, Volusia County, Florida. The Task Assignment is numbered DC007B and operates under the underlying Contract HW685. The project is associated with ERIC_5511, the DEP facility identification number for the site. The TA was executed on March 28, 2024, with a completion date of September 27, 2024. The Department Project Manager is Patrick McGrane (850-245-8899), and the Contractor's Project Manager is Matt Crews (904-363-3430).
The scope of work comprises three subtasks: Subtask 1 involves project management and oversight ($1,083.95); Subtask 2 consists of annual groundwater monitoring, including collection of samples from five monitoring wells (MW001, MW002, MW003, MW004, and MW007) analyzed for chlorinated volatile organic compounds using EPA Method 8260B, investigation-derived waste management, and field documentation ($4,313.53); and Subtask 3 involves preparation of an annual groundwater monitoring report with analytical results, historical data comparisons, and conclusions ($5,434.17). The total Task Assignment value is $10,831.65, calculated on a fixed unit rate basis. Work encompasses 56 total labor hours across multiple staff categories at various billing rates, with overhead applied at 172.50%. Additional costs include vehicle rental ($120.00), laboratory analysis ($585.00), subcontractor services for investigation-derived waste disposal ($214.50), and field equipment and expendables ($490.00). Deliverables are scheduled with Subtask 2 completion by June 14, 2024, and Subtask 1 and 3 completion by July 19, 2024, with invoicing contingent upon FDEP approval of field documentation, certified laboratory reports, and the final annual report.
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Text version
Funding Information:
Org. Code E.O.
Object Code
Budget Entity Appropriation
Category Grant # Project # Year Amount
Additional Funding Information attached on separate page.
Rev. 8/26/2020
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .
1. TA Number: TA Completion Date:
TA Description:
2. Parties State of Florida Department of Environmental Protection (Department)
Department Project Manager: Department Project Manager Phone:
Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:
3. Project Number:
(If different from TA Number)
Project Location(s):
Project Name:
4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:
Fixed Price:
Fixed Unit Rate: (Extended Price)
Cost Reimbursement:
Total TA Value:
5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:
Attachment 1:
Additional Attachments (if necessary):
IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.
State of Florida Department of Environmental Protection
CONTRACTOR Department
Name:
Title: Secretary or Designee
(Authorized Signature) (Authorized Signature)
Date:
Additional signatures attached on separate page.
HW685
DC007B September 27, 2024
This Task Assignment authorizes WSP to conduct Annual Groundwater Monitoring at
Ormond Beach Cleaners in accordance with the March 21, 2024 Scope of Work, Cost Estimate, and Bid Documentation.
Patrick McGrane 850-245-8899 WSP USA Inc.
Matt Crews 904-363-3430
ERIC_5511
1482 West Granada Boulevard, Suite No.601, Ormond Beach, Volusia County
Ormond Beach Cleaners
$ 10,831.65
$ 10,831.65
Scope of Work
WSP USA Inc.
Matthew Crews
Environmental Engineer
3/28/2024
Crews, Matt (USMC700671) Digitally signed by Crews, Matt (USMC700671) Date: 2024.03.28 14:42:16 -04'00' Dave Phillips Digitally signed by Dave Phillips
Date: 2024.03.28 13:10:12 -04'00'
N/A
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
WC TAFORM
Contract Number:
Task Assignment #:
Deliverables:
Deliverable Deliverable Due Date
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
TOTAL COST
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R E V
C E F
G O L D E R
P a g e
SITE : Ormond Beach Cleaners SUBTASK 2: Annual Groundwater Monitoring
DATE: 03.08.2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Practice Leader (R. McCann) 4.0
Staff Sci/Eng (L. Swindle) 10.0
Staff Sci/Eng (J. Whipple) 9.0
TOTAL LABOR 23.0
VEHICLE TYPE RATE UNIT USEAGE
Truck $120.00 Per Day 1 $120.00
TOTAL VEHICLE $120.00
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Erwin T&D - Non-Haz Water $195.00 per drum 1 $195.00
TOTAL $195.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
Chlorinated VOCs - EPA Method 8260B
Total VOHs EPA Method 8260B $73.00 5 $365.00
Total VOCs EPA Method 8021 - IDW $110.00 1 $110.00
Sample Shipping Small $110.00 1 $110.00
TOTAL LAB $585.00
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
Miscellaneous Expendables $40.00 Per Day 1 $40.00
Shallow Groundwater Sampling Kit $290.00 Per Day 1 $290.00
Tubing, Poly HDPE $0.30 Per Foot 150 $45.00
Tubing, Silicon 3/16 x 3/8 $3.00 Per Foot 5 $15.00
Drum, 55-gallon $100.00 Per Day 1 $100.00
TOTAL EQUIPMENT $490.00
Verification of property ownership prior to groundwater sampling (1 hour). Prepare and submit email summary with field documentation and certified laboratory report with chlorinated VOC results (3 hours).
Field event preparation (1 hour). Round trip travel (3 hours). Gauge water levels and calibrate instrumentation, collect groundwater samples from shallow zone monitoring wells MW001, MW002, MW004, and MW007 and intermediate zone well MW003, and analyze for chlorinated VOCs. Sample and stage IDW (6 hours).
Round trip travel (3 hours). Gauge water levels and calibrate instrumentation, collect groundwater samples from shallow zone monitoring wells MW001, MW002, MW004, and MW007 and intermediate zone well MW003, and analyze for chlorinated VOCs. Sample and stage IDW (6 hours).
LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : Ormond Beach Cleaners SUBTASK 3: Reporting
DATE: 3/20/2024
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Practice Leader (J. Brown) 3.0
Practice Leader (R. McCann) 20.0
Senior Project Sci/Eng (B. Lucero) 3.0
Staff Sci/Eng (A. Strayer) 2.0
TOTAL LABOR 28.0
VEHICLE TYPE RATE UNIT USEAGE
TOTAL VEHICLE $0.00
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
TOTAL $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
TOTAL LAB $0.00
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
TOTAL EQUIPMENT $0.00
Develop conclusions and recommendations and prepare final Annual Monitoring Report.
Data entry, prepare tables and figures, and draft Annual Monitoring Report
Prepare potentiometric maps and VOC figures for Annual Monitoring Report.
Reporting: Updating tables, document production. Create pdf for OCULUS.
FINAL --7/24/96
WSP USA Inc.
9428 Baymeadows Road, Suite 400, Jacksonville, FL 32256 USA
T: +1 904 363-3430 +1 904 363 3445 wsp.com
March 21, 2024 Proposal No. 2024US208831
Mr. Patrick McGrane
Florida Department of Environmental Protection
Division of Waste Management
2600 Blair Stone Road, MS 4520
Tallahassee, FL 32399-2400
RE: COST PROPOSAL FOR ANNUAL GROUNDWATER MONITORING
ORMOND BEACH CLEANERS
1482 WEST GRANADA BOULEVARD, SUITE NO.601
ORMOND BEACH, VOLUSIA COUNTY, FLORIDA
DEP FACILITY ID NUMBER: ERIC_5511
PROPOSED TASK ASSIGNMENT: DC007B
Dear Mr. McGrane:
WSP USA Inc. (WSP) is pleased to provide the Florida Department of Environmental Protection (DEP) with this cost proposal for the 2024 annual groundwater monitoring event at the above-referenced site. This proposal includes a description of the proposed scope of services, level of effort sheets for each subtask, and a cost estimate form that summarizes the costs of the proposed services. The proposed scope of services is described below.
SUBTASK 1 PROJECT MANAGEMENT
To facilitate project quality and satisfactory completion of the proposed scope of work, all aspects of this project will be overseen by an experienced project manager. The project manager will be responsible for the schedule, budget, invoicing, project activities, and communications with DEP and the field team. Project management will include coordination of field activities; resource allocation to confirm the work is conducted by qualified professionals in accordance with the project schedule; cost control and tracking of the budget status; and submittal of project invoices in accordance with DEP Waste Site Cleanup Section requirements. The project manager will oversee the work so that it is conducted in a manner that is consistent with the requirements of the DEP-approved task assignment.
SUBTASK 2 ANNUAL GROUNDWATER MONITORING
Groundwater Monitoring
Following authorization to proceed, WSP will verify that the current property owner has an executed Permission to Enter Property agreement with the DEP. WSP will then coordinate with the real property owner and tenant for access to complete the scope of work.
Mr. Patrick McGrane Proposal No. 2024US208831
Florida Department of Environmental Protection March 21, 2024
WSP will collect groundwater samples from four shallow zones and one intermediate zone monitoring wells.
Figure 3 from the March 2023 sampling event (attached) shows the monitoring well locations and shallow groundwater flow direction as generally toward the northwest. Figures 3 and 4 (attached) from the 2023 sampling event show the monitoring well locations, groundwater flow direction, and chlorinated volatile organic compound (VOC) results for the surficial aquifer.
Before groundwater sampling, the depth-to-groundwater will be measured at the wells sampled using an electronic water level indicator to determine groundwater elevations and flow direction. During the sampling event, the locks and well caps will be inspected for damage or degradation and repaired or replaced, as necessary.
Groundwater samples will be collected from the wells in accordance with DEP Standard Operating Procedures for Field Activities (DEP SOP-001/01). Before collecting the groundwater sample, each well will be purged and field parameters including temperature, pH, specific conductance, dissolved oxygen, turbidity, and oxidation-reduction potential will be monitored. Purge volumes and field parameters will be recorded on field data sheets, and the field
Groundwater samples will be collected using low-flow sampling methods. The groundwater samples will be placed in laboratory-supplied containers, labeled with a unique identification number, preserved on ice in a laboratory-supplied cooler at a maximum temperature of 4 Celsius, and delivered to a Florida Department of Health and National Environmental Laboratory Accreditation Program certified, fixed-base laboratory along with the completed chain-of-custody documentation. Upon receipt of the laboratory analytical results, WSP will evaluate the constituent concentrations to determine if off-site notification is required.
The samples will be analyzed as follows:
Sample ID Chlorinated VOCs (EPA 8260B)
MW001 X
MW002 X
MW003 (Intermediate Zone) X
MW004 X
MW007 X
IDW Total VOCs
Investigation Derived Waste
WSP will temporarily store the purge water generated from the groundwater sampling event in a 55-gallon steel drum as investigation-derived waste (IDW). A waste characterization sample will be collected from the IDW drum for analysis of total VOCs using US Environmental Protection Agency Method 8260. If the waste characterization sample is acceptable to the disposal subcontractor, the IDW drum will be picked up and transported to a facility for proper disposal. A non-hazardous waste manifest will be provided by the disposal subcontractor upon delivery to the disposal facility. WSP estimates one drum of IDW purge water will be generated during the field activities.
Interim Deliverable
Upon completion of Subtask 2, an e-mail deliverable will be submitted for the chlorinated VOC samples and include copies of the field data sheets, equipment calibration forms, field notes, laboratory analytical report, and laboratory chain-of-custody documentation.
Mr. Patrick McGrane Proposal No. 2024US208831
Florida Department of Environmental Protection March 21, 2024
SUBTASK 3 REPORTING
WSP will prepare an annual groundwater monitoring report that will include a description of the sampling procedures, evaluation of the analytical results; comparison of current to historical data; tabulated summary of the current and historical analytical data; a site map showing the groundwater analytical results; water level elevation information in tables and figures; laboratory analytical data; and conclusions and recommendations.
HEALTH AND SAFETY
WSP will update the existing site-specific Health and Safety Plan for the fieldwork. The work will be completed in accordance with WSP WSP will wear safety glasses, high visibility safety vests, and steel-toed boots. A safety job briefing will be conducted before the start of work activities, and anytime the scope of work or site conditions change.
COST AND SCHEDULE
The estimated cost to complete the proposed scope of work is $10,831.65. WSP anticipates the monitoring well installation and groundwater monitoring event will take place in March or April 2024. The level of effort sheets and cost estimate form are included in Attachment A. The IDW disposal subcontractor quotes are included in Attachment B. The following table summarizes the proposed costs and deliverable schedule.
Tasks Proposed Costs Proposed Schedules/Deliverables
Subtask 1 Project Management $ 1,083.95 July 27, 2024
Subtask 2 Groundwater Monitoring $ 4,313.53 May 31, 2024 (E-mail summary with field documentation and certified laboratory analytical report for chlorinated VOCs)
Subtask 3 Reporting $ 5,434.17 June 28, 2024
(Annual Groundwater Monitoring Report)
Total/Completion Date $10,831.65 August 23, 2024
WSP appreciates the opportunity to provide services to the DEP. Should you require additional information or clarifications, please contact us at (904) 363-3430.
Sincerely, WSP USA Inc.
Richard D. "Rick" McCann, PG Matthew C. Crews, PE
Vice President, Geologist (US) Assistant Vice President, Environmental Engineer
RDM/MCC/ams
Attachments: Figure 3 Potentiometric Map - Shallow Zone of the Surficial Aquifer (March 21, 2023) Figure 4 Chlorinated VOCs Detected in Groundwater (March 2023) Attachment A Level of Effort Sheets and Cost Estimate Form Attachment B Subcontractor Quotes
G:\Projects\DEP-Drycleaning\Projects\Daytona-Ormond Beach\Ormond Beach Cleaners - HW685\3 DC007B - 2024 Ann GW Mon\Proposal\DC007B - Ormond Beach Cleaners Ann GW Mon Proposal_Final.docx
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