01 26 13 - Requests for Interpretation.pdf
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- 2027 Sewer System Improvements Project
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- Issued by
- Dauphin County, Harveys Lake Borough, Pennsylvania
About this file
This is a specification document for Requests for Interpretation (RFI) procedures applicable to the 2027 Sewer System Improvements Project managed by Capital Region Water (CRW) in Harrisburg, Pennsylvania. The document establishes the formal process by which contractors may request clarifications on drawings, specifications, or contract documents during project execution. RFIs must be submitted using the standardized RFI Form (Document 00 63 13) with complete and legible information that identifies specific drawing numbers, locations, and specification sections requiring clarification. All RFI submissions must be numbered consecutively with no breaks in sequence, and subcontractor or supplier requests must be reviewed and approved by the primary contractor before submission to the Engineer. The Engineer shall acknowledge receipt of properly prepared RFIs within 24 hours and provide formal responses within seven calendar days, though expeditious response timelines are not guaranteed if circumstances warrant extended review periods.
RFIs cannot be used for submittal approvals, substitution requests, change orders involving additional costs, or alternative work methods. Coordination-related RFIs must include scaled drawings or sketches with suggested solutions, or they will be returned unanswered. Improperly prepared or frivolous RFIs requesting information already contained in contract documents will not be processed unless directed by the Owner. The Engineer may respond directly on the RFI form, issue a Request for Proposal, or retain RFIs for discussion during regularly scheduled project meetings. If a contractor believes an Engineer clarification results in additional cost or schedule impacts, a formal Change Proposal must be submitted before work proceeds; RFI responses do not authorize extra work or justify cost increases or schedule modifications.
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Text version
01 26 13 – Requests for Interpretation
1.0 General
1.1 Summary
A. Section Includes:
1. Requests For Interpretation.
B. Related Sections:
1. Document 00 60 00 – Project Forms.
2. Document 00 63 13 – RFI Form.
3. Section 01 26 00 – Contract Modification Procedures.
1.2 Definitions
A. Request For Information / Interpretation (RFI):
1. A properly prepared request for information / interpretation shall include a detailed written statement that indicates the specific Drawings or Specification in need of clarification and the nature of the clarification requested:
a. Drawings shall be identified by drawing number and location on the drawing sheet.
b. Specifications shall be identified by Section number, page and paragraph.
2. Requests for Information: Request made by Contractor concerning items not indicated on drawings or contained in Contract Documents that are required to properly perform the work.
B. Improper and Frivolous RFIs:
1. RFIs that are not properly prepared, or
2. RFIs that request information that is clearly shown on the Contract Documents.
1.3 Contractor's Requests for Information
A. Format: use form Document 00 63 13 – RFI Form:
1. Forms shall be completely filled in, and if prepared by hand, shall be fully legible after photocopying or scanning.
2. RFIs shall be submitted in numerical order with no breaks in the consecutive numbering.
3. Each page of attachments to RFIs shall bear the RFI number and shall be consecutively numbered in chronological order.
4. RFI shall be submitted through written correspondence.
B. Contractor shall carefully study the Contract Documents to assure that the requested information is not available therein. RFIs which request information available in the
Contract Documents will be deemed either "improper" or "frivolous":
1. Improper or Frivolous RFIs - The Contractor and Owner will be notified by the
Engineer prior to the processing of improper RFIs. The RFI shall not be processed unless solely directed by the Owner.
C. When the Contractor is unable to determine from the Contract Documents, the material, process or system to be installed, the Engineer shall be requested to make a clarification of the indeterminate item.
D. RFIs shall be originated by the Contractor:
1. RFIs from subcontractors or suppliers shall be submitted through, reviewed by, and approved by the Contractor prior to submittal to the Engineer.
2. RFIs from subcontractors or material suppliers sent directly to the Engineer shall not be accepted and will be returned unanswered.
E. In cases where RFIs are issued to request clarification of coordination issues, the
Contractor shall fully lay out a suggested solution using drawings or sketches drawn to scale and submit same with the RFI. RFIs which fail to include a suggested solution will be returned unanswered with a requirement that the Contractor submit a complete request.
F. RFIs shall not be used for the following purposes:
1. To request approval of submittals.
2. To request approval of substitutions.
3. To request changes which are known to entail additional cost or credit.
4. To request different methods of performing work.
G. Contractor shall allow a reasonable time for review and response time for RFIs:
1. The Engineer shall acknowledge the RFI within 24 hours of receipt of the RFI with a formal response to the RFI, depending on criticality, no more than seven (7) calendar days from receipt of the RFI.
2. RFI shall state requested date/time for response, however, this requested date/time for response is not a guarantee that the RFI will be answered by that date/time if that date/time is too expeditious or if there are other extenuating circumstances.
1.4 Engineer's Response to RFIs
A. Engineer will respond to RFIs on one of the following forms:
1. Properly prepared RFIs:
a. Response directly upon Request for Information / Interpretation form.
b. Request for Proposal.
2. Improper or Frivolous RFIs:
a. See Paragraph 1.3.B.
3. Answers to properly prepared RFIs will be directly upon the RFI form as deemed appropriate by the Engineer.
B. Engineer may opt to retain RFIs for discussion during regularly scheduled project meetings for inclusion of responses in meeting minutes.
C. In the event the Contractor believes that a clarification by the Engineer results in additional cost or time, Contractor shall submit a Change Proposal and not proceed with the Work indicated by the RFI until a Change Order is prepared and approved.
RFIs shall not justify a cost increase in the work or a change in the project schedule:
1. Answered RFIs shall not be construed as approval to perform extra work.
2. Unanswered RFIs will be returned with a stamp or notation: Not Reviewed.
2.0 Products - Not Used.
3.0 Execution - Not Used.
END OF SECTION
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