01 35 15 - Notifications and Other Coordination.pdf

01 35 15 - Notifications and

Other Coordination

1.0 General

1.1 Summary

A. Section Includes:

1. Notifications to the Public.

2. Notifications to the Owner.

3. Other Coordination.

B. Related Sections:

1. Section 01 31 13 – Project Coordination.

2. Section 01 31 19 – Project Meetings.

3. Section 01 32 26 – Construction Progress Reporting.

4. Section 33 01 10 – Operation and Maintenance of Water Utilities.

5. Section 33 13 00 – Disinfection of Water Utility Distribution.

6. Section 33 13 00-A – CRW Chlorination Testing – B-Water Main Disinfection &

Commissioning Process.

7. Section 33 14 13 – Public Water Utility Distribution Piping.

8. Section 33 14 17 – Site Water Utility Laterals.

9. Section 33 14 19 – Valves and Hydrants for Water Utility Service.

1.2 Submittals

A. See Section 01 31 13.

1.3 Coordination

A. The Contractor shall be responsible to properly coordinate the activities of The Work with the Owner and to the Owner’s requirements for proper notifications and other related coordination.

B. The Contractor shall also follow all notification and coordination requirements as imposed by Authorities having jurisdiction - e.g., PennDOT, City of Harrisburg, Office of Parking Enforcement, SP+ Municipal Services, et. al.

1.4 Reports

A. See Section 01 32 26.

1.5 Special Reports

A. See Section 01 32 26.

2.0 Products – Not Used.

3.0 Execution

3.1 Public Notifications

A. Water Service Interruptions

1. The Contractor shall notify the Owner in writing at least one (1) full calendar week in advance of any water service interruptions to the OWNER’S customers. This includes but is not limited to construction activities such as valve turning or work on individual service laterals.

2. The Contractor shall not interrupt the water service of any customer of the Owner without first confirming, in writing, that the Owner has made their notification(s) to affected customer(s) and that the Contractor has provided proof to the Owner and/or Engineer that the Contractor has posted written notice to the affected customer(s) at least 24 hours prior to the service interruption. (Unless otherwise agreed to, between the Owner and Contractor, “proof” shall be photographic documentation showing that the Contractor has posted written notices.)

3. By submission of their bid, the Contractor is acknowledging that the OWNER has internal requirements to provide notice to customers at least 72 hours in advance of planned water service interruptions. This requirement may impact the

Contractor’s schedule; and as such it is the Contractor’s sole responsibility to properly coordinate with the Owner and their Engineer such that the notification requirements of the Owner are not detrimental to the Contractor’s schedule. The

Contractor is not eligible to receive additional contract time or monies due to any delays that may be caused to the Contractor by the notification requirements of the Owner.

4. The Contractor may become responsible to provide notice to the Owner’s customers or other such parties, should the Contractor alter their schedule after the Owner has made or distributed notices based on the schedule that the

Contractor initially provided to the Owner or Engineer. See 3.4, below, “Rescheduling and Re-Notification Requirements.”

B. Street Work

1. Contractor shall follow the requirements of the City of Harrisburg, PennDOT or other such applicable AHJ and shall post required written notices in accordance with applicable requirements.

3.2 Notifications to the Owner

A. The Contractor shall notify the Owner in writing at least one (1) full calendar week in advance of any water service interruptions to the Owner’s customers. See 3.1.A.1 above.

B. The Contractor shall notify the Owner in writing a minimum of three (3) full business days (excluding Holidays observed by the Owner) prior to requesting field support from the Owner. The Contractor may be required to also notify the Owner’s Engineer or to follow up their written notification with an Outlook Calendar invite, or similar scheduling method. Items requiring field support of the Owner to the Contractor may include, but shall not be limited to: valve turning; cleaning, flushing, CCTV inspections, additional field locations and investigations; testing; etc.

3.3 Coordination With the Owner

A. As stated elsewhere, full and proper coordination with the Owner is the sole responsibility of the Contractor. By submission of their bid, the Contractor is acknowledging this fact along with the fact that the Owner has various notification and coordination requirements. The Contractor is not eligible to receive additional contract time or monies due associated with any delays that may be caused to the Contractor by the notification requirements of the Owner.

3.4 Rescheduling and Re-Notification Requirements

A. If the Contractor delays a previously scheduled service interruption by more than five

(5) calendar days, compared to the original date provided to the Owner and affected customers, the Contractor shall:

1. Notify the Owner in writing of the revised interruption date no less than seven (7) calendar days in advance of the new date.

2. Prepare and distribute updated written notice to all affected customers no less than seventy-two (72) hours prior to the revised interruption date. This notice shall include the new date and time of the planned service interruption, the expected duration, and any other relevant details.

3. Post the updated written notice at each affected customer’s premises no less than twenty-four (24) hours prior to the revised interruption date. The responsibility for posting these notices lies solely with the Contractor.

4. Coordinate with the Owner and/or Engineer to confirm that all notification requirements have been met prior to proceeding with the service interruption.

B. The Contractor acknowledges that failure to meet the notification requirements outlined herein may result in postponement of the work at the Owner’s discretion. The

Contractor shall not be entitled to additional contract time or compensation due to delays resulting from their failure to properly re-notify the Owner or affected customers.

END OF SECTION