NIGP 91557: Mailing/Postage and Shipping Services, Electronic

NIGP 91557 Mailing/Postage And Shipping Services, Electronic, an Item code, covers mail preparation, postage application, electronic billing integration, and bulk mail processing that state and local governments use to deliver newsletters, utility bills, tax notices, elections materials, and operational correspondence to constituents. Issuing bodies soliciting under this code include community college districts, county governments, municipal utilities, elections offices, transit authorities, and universities. Representative work spans newsletter and utility bill printing and mailing for Collin County Community College District (ITB FY2025ITB035, responses due August 25, 2025), bulk mail services and USPS-authorized postage metering for a Florida county's Office of Information Technologies (RFI BLD6232026F10, responses due July 1, 2026), utility billing and electronic delivery for Fulton County, Georgia's Water and Sewer Division (RFP 26RFP1617363C-MH, responses due July 28, 2026 with 5% local preference and 2% service-disabled veterans preference), and mailroom sorting and postage services for the City of North Las Vegas (ITB B-1783, responses due May 4, 2026). Collin County Community College District and Fulton County, Georgia appear as repeat users, reflecting consistent demand from education and utility billing operations.

Recent activity spans Texas (Collin County, North Las Vegas), Georgia (Fulton County), Florida (Sarasota County utility bill printing and mailing with three-year term, and an unnamed Florida county sole-source RFI for Pitney Bowes postage services), Wisconsin (City of Madison citywide printing and mailing, RFP 1500802026 with responses due April 3, 2026, and University of Wisconsin–Eau Claire bulk mail services, RFB 2026UWEAU01283RFB with responses due May 15, 2026), Oregon (Washington County elections mailing services, RFP 2026.033-RFP with responses due April 10, 2026), California (City of Milpitas citywide printing, design, mailing, and postage, IFB 251150 with responses due May 28, 2026 and firm fixed pricing for five years), and Texas A&M University (electronic postage services, AG-EXT-RFP-7083 with responses due May 29, 2026 and HUB subcontracting encouraged). Contracts typically run two to five years with multi-vendor awards common in citywide procurements; evaluation criteria weight service quality, vendor reputation, and project-specific experience alongside cost, with several jurisdictions applying local vendor preferences or set-asides for historically underutilized or service-disabled veteran businesses.