Pre-Sort (Barcode) Mail Services Letters, Flats, and Postcards

The Texas Comptroller of Public Accounts, through its Statewide Procurement Division (SPD), is requesting sealed proposals for pre-sort (barcode) mail services for letters, flats, and postcards. The contract will serve state agencies and higher education institutions primarily located in the Austin, Texas metropolitan area, including Travis County and the City of Austin. The selected contractor will be required to provide comprehensive mail services such as pickup, processing, barcoding, and delivery to the United States Postal Service (USPS) to maximize postal discounts. The estimated annual volumes range from 53,204 postcards to 2,395,746 letters. Proposals are due by October 9, 2024, and the initial contract term is one year with up to four one-year renewal options. Pricing must remain firm and will be evaluated based on service fees and discounted USPS postage rates.

The RFP does not set aside any portions of the contract for specific types of organizations, nor does it identify any incumbent vendors. The contract will be awarded to the responsive bidder providing the best value to the state based on criteria such as pricing, ability to meet requirements, and quality of the proposed contingency services plan. Funding sources and budget ranges are not explicitly stated in the RFP documentation.