RFP #26-14, Printing and Mailing Services for the Henry County Tax Assessors' Office - Annual Contra

RFP #26-14 is a request for proposals issued by the Henry County Board of Commissioners through the Purchasing Department to procure comprehensive printing and mailing services for the Henry County Tax Assessor's Office. The primary deliverables include printing and mailing approximately 110,000 Notice of Assessment forms annually, 13,000 Personal Property Tax Returns annually (comprising Business, Aircraft, and Marine returns), and associated envelopes with specified formatting and printing requirements. All services must be provided on an F.O.B. destination basis with the contractor furnishing all labor, materials, equipment, and services necessary to fulfill contract requirements. The evaluation criteria allocates 30 points each to firm qualifications, firm experience on similar projects, and available resources, with an additional potential 15 points for oral presentations and a maximum of 10 points for pricing (with the low conforming proposal receiving 10 points, proposals within 5 percent receiving 8 points, proposals within 7 percent receiving 4 points, and all others receiving 2 points). Unit prices must remain firm for the contract period and are submitted on a unit cost basis. Proposals must be submitted electronically through the County's eProcurement Portal at https://procurement.opengov.com/portal/henryga by 3:00 PM local time on December 10, 2025; questions and clarifications are due by November 19, 2025, at 3:00 PM. The initial contract term is one year from execution with two optional one-year renewal periods, with an anticipated start date of January 5, 2026, for personal property returns mailing and May 8, 2026, for Notice of Assessment mailing.

Henry County will apply local vendor preference allowing local vendors within five percent of the low bid to match the low offer. Required insurance coverage includes Workers Compensation at Georgia statutory limits, Commercial General Liability of $1,000,000 per occurrence with $2,000,000 general aggregate, Automobile Liability of $1,000,000 combined single limit, and Professional Liability of $1,000,000. The County is exempt from Federal Excise Tax and Georgia Sales Tax. No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses are identified in the solicitation documents provided. No incumbent vendor information or existing technology integration requirements are specified in the available documentation. Specific budget ranges or estimated award values are not explicitly stated in the RFP materials; however, pricing submissions are to be evaluated on a unit cost basis with all charges incorporated into the F.O.B. destination pricing. Price increase requests are permitted only in writing 60 days prior to renewal and require Board of Commissioners approval.