Archival boxes and folders bid opportunity

The Oregon Secretary of State's Archives Division is seeking competitive quotes for archival storage supplies through OregonBuys No. S-16500-00012516, specifically requesting 750 storage boxes and 2,000 letter-sized folders. The storage boxes must be 12W x 15L x 10H with precise specifications including acid-free, lignin-free, high alpha cellulose boards and triple thickness ends. Letter-sized folders must measure 9 5/8 H x 11 3/4 W, with requirements for pH 8.5, acid-free, and lignin-free construction. Vendors must submit quotes through OregonBuys by January 28, 2025, at 1:00 PM, with delivery scheduled to 4298 22nd Ave. NE Salem, OR 97361. The solicitation allows for "or equal" submissions, with the Secretary of State retaining sole discretion in determining product equivalency. Evaluation criteria will focus on overall lowest cost for items and shipping, with additional requirements that delivery trucks must have a lift gate for unloading potentially palletized materials.

The Request for Quote does not explicitly indicate any set-aside designations for disadvantaged business enterprises or specific vendor restrictions. The procurement appears open to multiple vendors who can meet the detailed product specifications and delivery requirements. While no incumbent vendors are mentioned, the solicitation suggests potential for multiple vendor selection based on price and capability to fulfill specifications. The document does not specify a precise budget range or total contract value, though the quantities suggest a moderate-sized procurement (750 storage boxes and 2,000 folders). Vendors must comply with the attached standard Purchase Order Terms, which include payment provisions of net 30 days and potential late payment charges up to 8% APR. Delivery terms are F.O.B. destination, with contractors responsible for transportation and handling charges. The procurement process will be conducted through the OregonBuys platform, ensuring transparency and competitive bidding.