(RFP) Printing and Mailing Services for the Henry County Tax Assessors’ Office – Annual Contract
Closed State & local contract opportunity
- Solicitation number
- 26-14
- State
- Georgia
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 20864 Postage/Mailing And Shipping Software
- 31067 Envelopes, Shipping And Mailing
- 60011 Addressing Machines (Embossed Plate Type) And Embossing And Imprinting Machines, And Accessories (See Class 015 For Supplies)
- 70051 Misc. Printing Equipment And Accessories (Not Otherwise Classified)
- 91557 Mailing/Postage And Shipping Services, Electronic
- 91558 Mailing Services (Includes, Addressing, Collating, Packaging, Sorting And Delivery)
- 966 Printing And Typesetting Services
- 96631 Envelope Printing
- 96636 Forms Printing (Not Continuous)
- 96676 Print-On-Demand Printing Services (Including Print And Distribute Services)
- UNSPSC codes
- 44121624 Embossing tools
- 43212116 Radio frequency identification RFID tag printer
- 78102200 Postal and small parcel and courier services
- 78102202 Post office box services
- 80141803 Addressing service
- 44102105 Addressing machines
- 42330102 Delivery Apparel
- 78102201 National postal delivery services
- 78102205 Letter or small parcel local delivery services
- 82120000 Reproduction services
- Points of contact
-
- Christina Dismuke cdismuke@henrycountyga.gov (770) 288-6265
- Jordan Lee jordan.lee@mywaltonfl.gov (850) 892-8176
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Henry County, Georgia is seeking a contractor for an annual printing and mailing services contract for the County Tax Assessors' Office. The Request for Proposal (RFP) 26-14 seeks a vendor capable of producing and distributing approximately 123,000 total pieces, including 110,000 Notices of Assessment and 13,000 personal property tax return forms for Business, Aircraft, and Marine reports. Deliverables must meet specific requirements for paper weight, color, folding, and envelope specifications, with the ability to securely transfer PDFs via sFTP to the Tax Assessor's online provider. The proposal submission deadline is December 10, 2025, at 3:00 PM through the County's eProcurement Portal, with questions due by November 19, 2025, and addendum clarifications by December 3, 2025. Evaluation criteria will be comprehensive, including firm qualifications (30 points), project experience (30 points), available resources (30 points), and cost proposal (10 points), with potential for an additional 15 points for an oral presentation. The initial contract term is one year with two optional one-year renewal periods, and the county will make renewal decisions 60 days prior to contract expiration.
The solicitation does not explicitly outline specific set-aside designations for disadvantaged enterprises, but does include a local vendor preference provision where an in-county vendor can win the bid if within 5 percent of the lowest out-of-county bid. Insurance requirements are substantial, including Workers Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 coverage). While no incumbent vendor is mentioned, the estimated volume suggests a potentially significant contract value. Pricing must be submitted on a unit price basis, covering all costs including labor, materials, equipment, and delivery. Mailing fees will be based on current U.S. Postal Service rates and may be adjusted for future USPS changes. The vendor must provide bulk rate permits, envelopes, and postage, with the understanding that the county is not bound to minimum or maximum quantities.
Opportunity text
Henry County is issuing this solicitation for Printing and Mailing Services for Henry County Tax Assessors' Office - Annual Contract. Submissions shall be received before 3:00pm on December 10, 2025, via the County's eProcurement Portal at https://procurement.opengov.com/portal/henryga. Late submissions will not be accepted.
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