Analog Phone Line Replacement

The City of Tampa, located in Hillsborough County, Florida, is seeking proposals for an Analog Phone Line Replacement project through a Request for Proposal (RFP) issued on July 2, 2025. The procurement aims to replace and maintain approximately 265 traditional analog Plain Old Telephone Service (POTS) phone lines across 87 municipal locations, including facilities for Tampa Fire Rescue, Parks and Recreation, and the Tampa Police Department. Proposers must provide a telecommunications solution capable of connecting to existing analog phones and cabling, offering basic telephone services such as dial tone, 10-digit dialing, voicemail, caller ID, call forwarding, local and long-distance access, and approximately 30 minutes of power backup. The project specifically requires 24 locations to have additional ring-down services. Potential vendors must be telecommunications professionals with a minimum of three years of experience in analog phone line installation and maintenance, demonstrating knowledge of Federal Communications Commission (FCC) regulations. A pre-proposal conference is scheduled for July 17, 2025, with a site visit at the Loretta Ingraham Recreation Complex, and final proposals are due on August 7, 2025, at 3:00 pm. The contract term will be three years with potential annual renewals, with an initial department budget of $300,000.

The City of Tampa has implemented robust Equal Business Opportunity (EBO) guidelines that significantly influence the procurement process, with a maximum of 20 evaluation points available for Minority and Small Local Business Enterprise (W/MBE and SLBE) participation. Proposers must provide documentation using specific forms (MBD Forms 10, 20, and 50) and demonstrate meaningful participation by certified Women/Minority Business Enterprise (WMBE) and Small Local Business Enterprise (SLBE) firms. The city encourages participation from various minority-owned businesses, including Black (BBE), Hispanic (HBE), Asian (ABE), Native American (NBE), and Woman-owned (WBE) enterprises. Additionally, proposers must submit an Accessibility Conformance Report demonstrating compliance with Web Content Accessibility Guidelines (WCAG) 2.1 Level AA and federal Section 508 accessibility standards. Vendors must also complete a Letter of Intent (Form MBD-40) within ten working days of bid opening and submit payment tracking documentation (Form MBD-30) for all subcontractor activities. While specific contract value details are not explicitly stated beyond the $300,000 department budget, the comprehensive line replacement across 87 locations suggests a significant investment in modernizing the city's telecommunications infrastructure.