As Needed Printing of Tax Notices

Forsyth County, Georgia is seeking qualified vendors for an Invitation to Bid (ITB No. 26-13-5213) to provide comprehensive printing, mailing, and postage services for tax-related documents from the Tax Assessor's Office. The contract covers a three-year period from January 1, 2026, to December 31, 2028, and includes printing and mailing of four primary document types: Marine Personal Property Postcards (estimated 9,200 annually), Business Personal Property Tax Returns (estimated 6,800 annually), Freeport Exemption Applications (estimated 250 annually), and Real & Personal Property Assessment Notices (estimated 110,000 real property and 9,000 personal property notices annually). Vendors must have specific technical capabilities, including experience with Tyler Technologies' Enterprise Assessment Software, ability to process flat text data files, provide pre-production proofs, use address verification tools, and create parsed PDF files for the county's website. The bid requires detailed pricing submissions for each document type and service component for calendar years 2026, 2027, and 2028, with unit pricing for printing, parsed PDF files, mail service, and postage. Bids are due by 2:00 PM EST on October 16th, 2025, with a public bid opening at 2:30 PM the same day, and will be conducted entirely through the EUNA digital procurement platform.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete various compliance documentation, including a Non-Collusion Affidavit, Contractor Affidavit, and E-Verify compliance forms. The county will require comprehensive insurance coverage, including workers' compensation, general liability, automobile liability, professional liability, and cyber liability, with specific minimum coverage limits for each category. While no incumbent vendor is mentioned, the contract emphasizes flexibility, noting that quantities are estimated and not guaranteed, with potential for USPS postage price adjustments if substantiating evidence is provided. Additional fees are permitted but must be directly related to the project. Although a specific budget range is not explicitly stated, the estimated annual document volumes suggest a potentially significant contract value, with printing and mailing services required for approximately 125,000 documents annually across multiple tax-related document types.