1181-25-R-RFIN-00001

The Mississippi Department of Revenue (DOR) has issued a Sole Source Notice for Mail Sorting Services for their Clinton Office location, seeking a vendor to manage mail processing operations. The procurement targets a comprehensive mail sorting solution that involves organizing and processing mail by zip code, address, and other identifying information using specialized equipment and qualified staff. Specific service requirements include operating mail-sorting machines, employing letter indexing techniques, and creating mail batches for delivery based on location and postage type. The DOR has identified Postage Savers as the sole provider capable of meeting these requirements, citing their Multi Line Optical Character Reader (MLOCR) equipment purchased in 1990 that processes between 7-10 million letters annually. The solicitation (ID: 1181-25-R-RFIN-00001) was posted on October 25, 2024, with a response deadline of November 8, 2024, at 2:00 p.m. Central Time. Vendors or interested parties have an opportunity to object to the sole source procurement during this period, with the DOR planning to appeal to the Public Procurement Review Board if no viable alternatives are identified.

The current procurement appears to have no specific set-aside designations or restrictions on organizational respondents. Postage Savers is positioned as the incumbent and sole identified vendor for these mail sorting services, with no other local providers offering the full range of required processing capabilities. While one other company in the area provides mail sorting services, they ultimately forward letter-sized mail to Postage Savers for barcoding and mailing. The solicitation documents do not specify a precise award value or budget range for the mail sorting services. The procurement is specifically focused on the DOR's Clinton Office location in Harrison County, Mississippi, and centers on the unique technological capabilities of the proposed vendor. No additional details are provided regarding potential contract duration, renewal options, or specific performance metrics beyond the described mail sorting requirements.