NO. 25-46 Utility Billing and Mailing Service
Closed State & local contract opportunity Posted
- Solicitation number
- NO.25-46
- State
- Texas
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 20810 Accounting/Financial: Bookkeeping, Billing And Invoicing, Budgeting, Payroll, Taxes, Etc.
- 20911 Accounting/Financial: Bookkeeping, Billing And Invoicing, Budgeting, Payroll, Taxes, Etc.
- 91528 Electronic Information And Mailing Services
- 91557 Mailing/Postage And Shipping Services, Electronic
- 91558 Mailing Services (Includes, Addressing, Collating, Packaging, Sorting And Delivery)
- 91559 Mail Services, Express
- 94610 Accounting And Billing Services (Including Payroll Services, 3Rd Party Reimbursement For Medicare, Medicaid, Private Insurance, Etc)
- UNSPSC codes
- 43231602 Enterprise resource planning ERP software
- 84111500 Accounting services
- 43231600 Finance accounting and enterprise resource planning ERP software
- 43231516 Audit software
- 43231605 Time accounting software
- 78102200 Postal and small parcel and courier services
- 78102202 Post office box services
- 80141803 Addressing service
- 43231603 Tax preparation software
- 43231607 Billing and invoicing software
Show all 26
- 42330102 Delivery Apparel
- 78102201 National postal delivery services
- 78102205 Letter or small parcel local delivery services
- 81162309 Payroll process as a service
- 84111507 Inventory accounting service
- 43231601 Accounting software
- 43231604 Financial analysis software
- 80141800 Mailing services
- 78102203 Mailing or mail pick up or delivery services
- 78102204 Letter or small parcel worldwide delivery services
- 80141622 Letter shop services
- 80141801 Mailing list compilation services
- 80141802 Mailing list management service
- 81162301 Accounts payable process as a service
- 84111505 Payroll accounting services
- 93151606 Government accounting services
- Point of contact
-
- Lucy Gonzalez lgonzalez@huntsvilletx.gov (936) 291-5495
Opportunity details come from txsmartbuy.com. Updated .
About this opportunity
The City of Huntsville, Texas has issued Request for Proposals (RFP) No. 25-46 for comprehensive utility billing and mailing services, seeking a contractor to manage approximately 9,000 monthly utility bills and 1,300 delinquent notices. The solicitation encompasses printing, stuffing, and mailing monthly utility statements for water, wastewater, and solid waste services across two billing cycles. Proposers must demonstrate capability to convert the city's existing Incode software system, provide delivery point barcodes, and maintain robust security and disaster recovery procedures. The RFP was released on September 18, 2025, with sealed proposals due by October 2, 2025, at 2:00 P.M. Central Time. Award will be determined on a best value basis, considering factors such as price, quality, delivery, reputation, and compliance with specifications, with the contract term anticipated from the date of award through September 30, 2026, and potential for renewal.
The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The current procurement involves replacing an existing third-party utility mailing service, indicating a transition between vendors. The pricing structure includes unit prices for various printing and mailing configurations, such as one-sided and two-sided printing and different paper sizes. The City qualifies as a tax-exempt agency and reserves the right to award to multiple providers or a single provider. While specific budget ranges are not detailed in the provided summary, the scope suggests a monthly service handling approximately 10,300 billing and notice documents. The City maintains flexibility in the procurement process, reserving the right to reject any proposals that do not meet the specified requirements and potentially selecting multiple vendors to fulfill the utility billing and mailing services contract.
Files
| File | Type | Posted |
|---|---|---|
| ESBD_454860_1758145813204_NO. 25-46 Utility Billing and Mailing Services.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity