Real and personal property mail/processing for muscogee county tax commissioner (annual contract)

Columbus Consolidated Government is seeking proposals from qualified vendors to provide comprehensive printing and mailing services for the Muscogee County Tax Commissioner, specifically covering real, personal, and mobile home property tax bills and delinquent notices. The procurement involves processing approximately 116,000 real property tax bills, 9,000 personal property tax bills, 1,100 mobile home tax bills, and 10,000 delinquent tax notices. Required vendor capabilities include processing data files, conducting address verification through the National Change of Address Registry, providing appropriate envelopes, and ensuring time-sensitive document delivery on specified notice dates. The contract term is two years with an option to renew for three additional twelve-month periods. Proposals are due on May 2, 2025, at 5:00 PM Eastern time and must be submitted electronically via DemandStar. The evaluation process will be based on weighted criteria: experience/qualifications (40%), service plan (35%), client work history (20%), and cost proposal (5%), with potential additional points or deductions based on previous performance with Columbus Consolidated Government.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. However, the RFP includes comprehensive insurance requirements with minimum coverage limits of $1 million across various liability categories, which may impact potential respondents' qualifications. While no incumbent vendor is mentioned, the detailed technical requirements suggest a need for sophisticated document processing capabilities and robust mailing infrastructure. The RFP indicates that pricing will be structured on a per-document basis, encompassing printing, envelope, postage, and mailing costs, though specific budget ranges or total contract value are not explicitly stated. Vendors will need to demonstrate significant technical capability, including data file processing, address verification, and precise, time-sensitive document delivery to meet the Tax Commissioner's requirements.