NIGP 20372: Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc., Environmentally Certified Products

NIGP 20372 Printer Accessories And Supplies: Chemicals, Forms Tractors, Inks And Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, Etc., Environmentally Certified Products is an Item code that encompasses consumable supplies—toner and inkjet cartridges, copy paper, label stock, thermal boarding pass and bag tag forms, and associated printing media—that state and local governments procure for their existing device fleets across offices, schools, courts, and administrative facilities. Recent solicitations show strong demand for Original Equipment Manufacturer (OEM) toner and cartridges, multi-ream copy paper orders, and specialized printing supplies including thermal paper for baggage handling and check-stock printing; the code also captures equipment accessories such as label printer machines and supplies, though device acquisition itself falls outside this Item code's scope. Issuing bodies span multiple governance tiers: school districts (Northside Independent School District in San Antonio, Rockwood R-VI in Missouri, Houston County School District in Georgia, Austin Independent School District), counties (Gwinnett County Georgia, Pierce County Washington, Rockland County New York, Collin County Texas, Sacramento County California), state agencies (Illinois Secretary of State, Fox Valley Advanced Technology Center in Illinois), municipalities (City of Tucson Arizona, District of Columbia Office of the State Superintendent of Education), courts (Los Angeles Superior Court), and transportation authorities (Sacramento County Department of Airports). School districts and county purchasing offices are repeat participants, indicating consistent cyclical demand as supply contracts renew or consolidate.

Recent opportunities cluster in the South and Southwest, with active solicitations in Georgia (Gwinnett County, Houston County School District), Texas (Northside Independent School District, Austin Independent School District, Collin County), Florida (Volusia County School Board for equipment including related supplies), California (Los Angeles Superior Court, Sacramento County), Washington (Pierce County), and the Mid-Atlantic (Rockland County New York, District of Columbia). Representative current opportunities include Gwinnett County Board of Commissioners' August 2026 competitive sealed bid for Original Equipment Manufacturer toner and inkjet cartridges on an annual contract with four optional one-year renewals for the Department of Financial Services, bids due September 14, 2026; Houston County School District's May 2026 ITB for 5,040 cases of white copy paper (8.5" × 11", 20 lb, 500 sheets per ream) to be delivered in six scheduled shipments through December 2026, bids due June 9, 2026; Illinois Secretary of State's July 2026 IFB for Lexmark brand toner and imaging kits on an order-for-delivery basis covering 3,250 units of MS431 toner, 650 units of MS421 toner, and related imaging kits, bids due August 10, 2026; and Northside Independent School District's July 2026 sealed-bid solicitation for printing supplies and related services consolidating two expiring agreements, bids due July 30, 2026. Rockwood R-VI School District issued a five-year RFB for OEM toner cartridges effective November 1, 2026 through October 31, 2031, with May 22, 2026 proposal deadline and emphasis on HP qualified resellers meeting HP "Big Deal" pricing requirements. Activity is current and ongoing, with most response dates falling between May and October 2026.