Lexmark Brand Toner and Imaging Kits

The Illinois Secretary of State is requesting bids for Lexmark brand toner and imaging kits on an order-for-delivery basis under IFB B-53395, with bids due August 10, 2026. The initial order comprises 300 units of Lexmark 55B1H00 MS431 toner and 100 units of Lexmark 55B0ZA0 MS431 imaging kits; the full contract scope spans 3,250 units of MS431 toner, 650 units of MS421 toner, 100 units of MS823 toner, 1,600 units of MS431 imaging kits, 325 units of MS421 imaging kits, and 50 units of MS823 imaging kits. Award will be made to the responsive and responsible bidder submitting the lowest total cost.

The initial contract term runs from execution through June 30, 2027, with no renewal options; the total contract term, including any extensions, shall not exceed ten years under the Illinois Procurement Code. All products must be delivered FOB destination to the ILSOS Vehicle Services warehouse in Springfield, Illinois. Bids must be submitted electronically through BidBuy and remain firm for 180 days from the opening date. No bid bonds or performance bonds are required.

A preference for products manufactured in the United States applies unless products are unavailable, cost of comparable foreign products exceeds domestic options by 12 percent or more, or quality is substantially inferior. The State does not anticipate paying any expenses beyond the cost of supplies and will not accept price proposals that include taxes unless accompanied by proof of tax liability. A $15 Minority Contractor Initiative fee applies to any awarded contract valued at $1,000 or more and will be deducted from the vendor's first payment. The contract may be partially or wholly funded with federal funds, with the percentage and amount to be disclosed upon notice of intent to award.

Vendors must complete either the IPG Active Registered Vendor Disclosure (if maintaining active IPG registration) or the Vendor Disclosure Form v24.1 (if not registered in IPG), including standard Illinois certifications, taxpayer identification, and disclosure of any existing or pending contracts with State of Illinois government units valued over $100,000 annually.