Lexmark Toner and Imaging Kits

The Illinois Secretary of State is seeking qualified vendors to supply Lexmark brand toner and imaging kits through an Invitation for Bid (IFB) process. The initial procurement will involve 150 Lexmark 55B1H00 MS431 toner cartridges and 75 Lexmark 55B0ZA0 MS431 imaging kits for various printer models including MS431, MS810, MS823, and MS421. The contract will be executed through the state's electronic BidBuy system, with bids due by October 1, 2025. The contract term will run from execution through June 30, 2026, with a maximum potential contract duration not exceeding ten years. Evaluation criteria will focus on identifying the lowest responsive and responsible bidder, with vendors required to submit comprehensive vendor disclosure forms demonstrating compliance with state procurement regulations. The procurement will be conducted as an order-for-delivery contract, meaning products will be purchased by the Secretary of State's office as needed throughout the contract period.

No specific small business set-aside or preference programs were identified in the solicitation documents. Vendors must complete two critical disclosure forms: the Vendor Disclosure form and the IPG Active Registered Vendor Disclosure, which require detailed information about business structure, ownership, potential conflicts of interest, and compliance with state and federal regulations. Vendors must disclose financial interests exceeding 5% or $123,420, report any relationships with state employees, and verify they are not engaged with sanctioned entities. While no specific contract value was explicitly stated, the initial order suggests a moderate procurement volume. Potential bidders must be registered in the Illinois Procurement Gateway and must submit all required documentation electronically. Non-compliance or false representations could result in contract voiding, suspension, or debarment, emphasizing the importance of thorough and accurate vendor disclosures.