RFQt Large Printer Ink

The City of Fort Worth, located in Tarrant County, Texas, is conducting a Request for Quote (RFQt #25-0230) to procure large printer ink cartridges for the Transportation and Public Works (TPW) Department on an as-needed basis. The specific procurement requires seven ink cartridge models compatible with an OKI M64-S ColorPainter printer: IP6-221 Yellow, IP6-222 Magenta, IP6-223 Cyan, IP6-224 Black, IP6-225 Light Cyan, IP6-226 Light Magenta, and IP6-227 Grey. All ink cartridges must be new, unused, and meet manufacturer specifications, with bidders required to submit a complete Bid Table BT-04PR and bid on all line items. Vendors must provide detailed documentation demonstrating product equivalency, with the Senior Purchasing Manager having sole authority to determine product equality. The solicitation requires a minimum one-year warranty compatible with the OKI Printer warranty, covering defects in materials and workmanship. Key dates include a question period beginning August 20, 2025, at 10:00 AM CDT, with submissions due by August 27, 2025, at 10:00 AM CDT through the Bonfire portal, and a required delivery timeframe of 30 calendar days after purchase order receipt.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly detailed in the procurement documents. The solicitation appears open to all qualified vendors who can meet the technical specifications and submission requirements. Bidders must complete several mandatory forms, including a Conflict of Interest Questionnaire (CIQ), authorized signature and contact details, and provide a W-9 form. While no incumbent vendor information was provided, the procurement includes provisions for cooperative purchasing agreements that would allow other governmental entities to utilize the awarded contract under the same terms and conditions. The city reserves the right to make partial awards or award to multiple suppliers as deemed advantageous. Although a specific budget range was not disclosed, the procurement is structured as an "as-needed" agreement, suggesting potential flexibility in order quantities and total spend. Pricing must be firm and in U.S. dollars, with all associated costs (shipping, handling, delivery) included in the unit price.