27-003 ITB copy paper

Houston County School District (Georgia) is requesting bids for copy paper under ITB 27-003, with bids due June 9, 2026 at 2:00 p.m. EST and written questions due June 2, 2026 at 2:00 p.m. EST.

The scope is white copy paper, 8.5" × 11", 92 brightness, 20 lb weight, 500 sheets per ream, 10 reams per case, meeting multipurpose xerographic quality standards. The district will procure 5,040 cases across six scheduled deliveries (approximately July 15, August 15, September 15, October 15, November 15, and December 15, 2026), with 840 cases per delivery. Acceptable brands are Econosource, Fascopy, Xerox, and Boise; Comet, Whitebox, Natural Choice, Scholastic, and E-Copy Global are explicitly prohibited. Samples are required for all brands submitted. Packaging must include sturdy, sealed cases on extra-strength, palletized loads to prevent shifting during shipment.

Bids must be submitted on a USB flash drive in Excel format with accompanying hardcopy documentation in a sealed envelope. Pricing must be FOB Destination and include all packing and transportation costs; the district is exempt from state sales tax and federal excise tax. Bidders must indicate the length of price guarantee, with the district requesting six months, which will factor into evaluation. No quantities are guaranteed, the contract is non-exclusive, and no substitutions are permitted after award without prior written Director of Purchasing approval.

Bidders must submit Attachments A through D: a certification letter, debarment certificate, non-collusion affidavit, and minimum three references preferably from other Georgia school districts. Payment will be made within thirty days of receipt, inspection, and acceptance by HCSD personnel and receipt of invoice. Additional credit card payment fees may be used as part of award criteria. Award notification will be made within sixty days of bid opening. Bids must be delivered to the Purchasing Department at 200 Jerry Barker Drive, Warner Robins, Georgia 31088.