Laser Toner Cartridges, Term Contract

Closed State & local contract opportunity Posted

Solicitation number
4166GM
State
Florida
Responses due

Opportunity facts

Updated .

About this opportunity

Written by GovTribe AI ·

The School Board of Marion County, Florida is seeking a term contract for the procurement of new Original Equipment Manufacturer (OEM) laser toner cartridges from HP, Xerox, and Lexmark for schools and departments throughout the district. The solicitation, Bid #4166GM, requires vendors to submit pricing for 266 distinct cartridge line items across various models, colors, and yield capacities. Critically, the awarded vendor must establish and maintain a comprehensive spent cartridge recycling program, including collection containers or prepaid return shipping, with proper disposal documentation complying with all federal, state, and local regulations. The bid was released on December 17, 2025, with electronic submissions required via VendorLink by January 14, 2026, at 2:00 PM, and no alternative submission methods will be accepted. The contract term will run from March 1, 2026, through February 28, 2027, with potential for three additional one-year renewals, and the School Board will make the award at its February 10, 2026 meeting. Delivery of cartridges must occur within five business days of order placement, with a minimum 24-hour advance notification from freight carriers. All submitted cartridges must be in manufacturer's original packaging, have a minimum one-year shelf life, and meet or exceed OEM specifications.

While no specific set-aside designations are mentioned, out-of-state bidders must comply with Florida Preference requirements under Florida Statute 287.084 and provide a Bidder's Statement of Principal Place of Business. Vendors must be registered to do business in Florida with active status, and out-of-state bidders may need to submit legal opinions regarding state bidding preferences. No specific incumbent vendors are listed in the documentation, and no performance or bid bonds are required. Vendors must meet extensive compliance requirements, including debarment certification, E-Verify employment verification, and maintaining specific insurance coverages: Workers' Compensation with statutory limits, Commercial General Liability with $1,000,000 minimum coverage, and Business Automobile Liability with $1,000,000 coverage. The district provided historical purchasing data from March through December 2025 for estimating purposes, indicating significant demand but without guaranteeing specific quantities. While no precise budget range is specified, the previous bid's purchasing history suggests a substantial annual procurement value for toner cartridges across multiple manufacturers and product lines.

Opportunity text

As posted by the source.

The purpose and intent of this term contract is to secure firm pricing for the purchase and delivery of new OEM toner cartridges on an as needed basis by schools and departments located throughout the District. The awarded vendor must have a spent cartridge recycling program in place as described in Item 6 of the specifications. Please read the attachment named "Bid 4166GM Laser Toner Cartridges - TERMS AND CONDITIONS", print out the attachment named "Bid 4166GM Laser Toner Cartridges - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time. Download "Bid 4166GM Laser Toner Cartridges - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents. ONLY ELECTRONIC SUBMISSIONS OF THIS BID ARE ACCEPTED. DO NOT MAIL, EMAIL, OR DELIVER IN PERSON YOUR BID DOCUMENTS TO THE MCPS PURCHASING DEPARTMENT. ***PLEASE NOTE: OUR DISTRICT WILL BE CLOSED FROM DECEMBER 19TH UNTIL JANUARY 5TH, 2026. ANY QUESTIONS RECEIVED DURING THAT TIME WILL BE ANSWERED AFTER JANUARY 5TH.

Files

File Type Posted
Bid_4166GM_OEM_Toner_Cartridges_-_PREVIOUS_BID_PURCHASES.pdf PDF
Bid_4166GM_OEM_Toner_Cartridges_-_PROPOSAL_FORM.xlsx XLSX spreadsheet
Bid_4166GM_OEM_Toner_Cartridges_-_TERMS_AND_CONDITIONS.pdf PDF
Bid_4166GM_OEM_Toner_Cartridges_-_REQUIRED_FORMS.pdf PDF

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