SP HP Printers

The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to procure HP LaserJet Pro Printers and HP Color LaserJet Enterprise Multifunctional Printers for Dupage County. The specific procurement includes 33 color multifunction printers, 8 monochrome multifunction printers, 7 monochrome desktop printers, and 10 additional 550-sheet feed trays. Required models include HP Color LaserJet Enterprise MFP M480f, HP LaserJet M430f Laser Multifunction Printers, and HP LaserJet Enterprise M406dn Desktop Laser Printers. Vendors must provide three-year maintenance and support packages with each printer, and must be either the original manufacturer or an authorized dealer/distributor capable of providing genuine parts and original product warranties. The Request for Quote (RFQ) #24-0071R requires vendors to bid on all line items to be considered responsive, with pricing to remain valid for 180 days from submission. The solicitation was posted on April 8, 2025, with proposals due by April 24, 2025, and the contract will be awarded to the lowest responsive and responsible bidder.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises. Vendors must complete the Standard Illinois Certifications, which include 33 compliance requirements covering business conduct, employment practices, tax compliance, and other legal standards. The contract has a three-year term commencing upon the final signature, with no renewal options. While specific budget ranges are not explicitly stated, the procurement suggests a significant investment in printing infrastructure for the Illinois State Toll Highway Authority. The contract is contingent on fund availability, and ISTHA reserves the right to terminate the contract without penalty if sufficient appropriations are not made by the Illinois General Assembly or federal funding sources. Vendors must demonstrate financial stability, comply with state certifications, and provide comprehensive insurance coverage, including $1,000,000 in general commercial liability and auto liability, as well as worker's compensation insurance as required by law.