Lexmark Printers MS431

The Illinois Secretary of State is requesting bids for 350 Lexmark MS431DN printers with specified peripherals and extended warranty, with bids due November 10, 2026. This is a brand-name-specific procurement; no alternative manufacturers are accepted.

The scope includes 350 Lexmark MS431DN printers (part number 29S0050), 350 550-sheet trays (part number 29S0600), and 350 units of 2-year extended warranty providing 3-year total coverage. All equipment must be new; refurbished units are not acceptable. Initial delivery of 100 printers is required as soon as possible, with additional deliveries to follow. Delivery is FOB Destination to the Secretary of State Vehicle Services Department Warehouse at 3701 Winchester, Springfield, Illinois. If equipment becomes end-of-life during the contract term, the vendor may propose substitute equipment of equivalent or better quality with prices revised downward only.

The contract term runs from execution through June 30, 2028, with a maximum total term not exceeding ten years including any renewals. The State reserves the right to renew for zero additional years. Award will be made to the lowest-priced responsive and responsible bidder based on firm, fixed pricing. Vendors must maintain their bid firm for 180 days from opening. No bid bond or performance bond is required. The contract may be partially or entirely funded with federal funds, with the percentage disclosed upon notice of intent to award.

Vendors must register with the Illinois Procurement Gateway or complete Vendor Disclosure forms prior to submission. A Minority Contractor Opportunity Initiative fee of $15 applies to any awarded contract of $1,000 or more. All required certifications, disclosures, and forms must be completed, including Illinois Standard Certifications, Financial Disclosures and Conflicts of Interest, and Disclosure of Business Operations in Iran. Attendance at a pre-submission conference is not mandatory. All bids must be submitted electronically through BidBuy.