Check Printer - FVATC msr

The State of Illinois, through the Fox Valley Advanced Technology Center (ATC) located in Aurora, Illinois, issued a Basic Ordering Agreement (BOA) procurement for a check printer system under the Small Purchase procurement method with Reference Number 24-426DOC-FOXVA-R-205921. The procurement seeks one HP Troy 4001dn MICR printer with two trays, including all necessary cables and cords, along with two compatible MICR toner cartridges specifically labeled for the Troy 4001dn MICR printer. The TROY 4001dn is a duplex printer capable of printing up to 42 pages per minute with anti-tamper security technology and proprietary MICR Toner Secure designed for fraud-resistant check printing; the printer must be TROY brand and the ink cartridges must be MICR-designated or submissions will be rejected. All requested items must be delivered within 60 days of contract execution to the facility's warehouse receiving dock, Monday through Friday from 8:00 a.m. to 1:30 p.m., excluding state holidays, with shipping and delivery costs the responsibility of the vendor on an F.O.B. Destination basis. Bids are due electronically through BidBuy by 10:00 a.m. CST on May 18, 2026, and the contract term runs from upon final signatures through June 30, 2026. Pricing must be quoted as net prices after all trade or quantity discounts, with shipping and delivery costs included, and payment will be made upon receipt per the State Prompt Payment Act.

No set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors are disclosed in this procurement. The procurement was issued under a standard competitive bidding process where "or equal" submissions will not be rejected for minor differences that do not affect product suitability, allowing qualified vendors flexibility in meeting specifications. No existing infrastructure integration requirements or technology compatibility constraints beyond the MICR printer specification are noted in the solicitation documents. The contract value is under $50,000 as indicated by the BOA designation, though the specific budget range or award value is not explicitly stated in the available documents. The procurement is contingent upon the availability of funds, and the State reserves the right to terminate or suspend the agreement without penalty if the Illinois General Assembly fails to appropriate sufficient funds or if the Governor decreases funding.