The City of DeLand, located in Volusia County, Florida, is issuing a Request for Information (RFI) for Printer/Copier Maintenance Services to identify potential vendors for comprehensive equipment maintenance. The procurement covers maintenance for thirty-three Konica Minolta printer/copier devices and eleven laser printers, including specific models such as BH808, BH368, BH558e, c360i, and various HP and Lexmark devices. Required services include proactive monitoring, ink and toner shipping, copy paper supply, implementing swipe access for device usage, and placing contact information stickers on each device. Respondents must submit a fifteen-page proposal detailing firm history, staff resumes, maintenance licenses and certifications for Konica Minolta, HP, and Lexmark, and references from similar clients. The RFI requires contractors to demonstrate expertise with reliable maintenance technicians and high-quality customer service. Proposals are due by 2:00 PM on March 20, 2025, and can be submitted electronically via VendorLink or physically to the City of DeLand's Finance Department.
The RFI does not explicitly specify set-aside designations or restrictions on responding organizations. The existing infrastructure includes a PaperCut license valid through January 31, 2027, and current printer/copier equipment with a lease-end buyout option of $1 per device. The current service contract is set to end on August 28, 2025, with no non-renewal notification provided to the existing service provider. Successful contractors must carry specific insurance, including workers' compensation, comprehensive general and auto liability with a $1,000,000 combined single limit, and professional liability insurance for errors and omissions. While this is not a formal solicitation and response is not mandatory, the City of DeLand aims to gauge market interest and potential service capabilities for their printer and copier maintenance needs. The RFI serves as a preliminary market research tool to explore potential vendor capabilities and service offerings for the city's printer and copier maintenance requirements.
Generated 4/29/25, 10:08 AM